Branch Operations Coordinator
4 days ago
We are seeking a highly organized and detail-oriented Branch Administrator IV to provide support for branch operations. The successful candidate will be responsible for managing various accounting systems, including SAP, Total Service, and Concur Travel & Expense.
Key Responsibilities- Ensure compliance with established processes and procedures for office functions, including IIPP, Payroll, A/R, and A/P.
- Become proficient in MEUS systems and electronic tools, including Total Service, SalesForce, ADP, and other relevant software.
- Accurately input mechanics' time into computer databases daily and process weekly payroll.
- Prepare weekly A/R billing and enter invoices in customer billing portals in a timely manner.
- Follow up with customers on outstanding receivables as directed.
- Create Purchase Orders upon request and provide parts ordering support as needed.
- Submit Total Service forms for all accounts and jobs for customers and vendors.
- Prepare invoices for payment and ensure compliance with policy.
- Process Inspection Reports and maintain Open Order / Inspections / Planned Repair binders and e-files as directed.
- Code payments for proper distribution and verify payments are in compliance with policy.
- Prioritize payments based on cash discount potential and payment terms.
- Prepare proof of material delivery to Finance.
- Maintain vendor relationships and reconcile accounts.
- Request information for new vendors and maintain files, including W-9 and W-8 forms.
- Process contracts upon receipt, including e-files, COI, and bond requests.
- Provide administrative support as needed for other office personnel, including material research, bid forms, correspondence, and other reports.
- Order service repairs for machines and other office-related services, and order company and general office supplies.
- Perform other duties as assigned.
- 5+ years of applicable experience.
- High school diploma required, college courses in accounting preferred.
- Strong work ethic, well-organized, and able to manage time effectively.
- Able to follow standard filing procedures.
The pay range for this position is expected to be between $28.85/hr and $39.67/hour, with a total compensation package that may include commissions, incentive compensation, and discretionary awards, as well as a range of medical, financial, and other benefits.
This is an at-will position, and the Company reserves the right to modify base salary or other discretionary payments at any time.
We are an equal employment opportunity employer and comply with all applicable laws and regulations regarding employment eligibility verification.
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