Administrative Operations Coordinator
3 days ago
Job Summary:
The Crucible is seeking an experienced Administrative Operations Coordinator to join our team. This role will be responsible for overseeing the day-to-day operations of our office, including managing supplies, equipment, and maintenance contracts. The successful candidate will have excellent organizational skills, be able to work independently, and have a strong attention to detail.
Key Responsibilities:
- Manage office supplies, equipment, and maintenance contracts
- Develop and implement administrative procedures
- Provide excellent customer service to staff and visitors
- Assist with HR tasks, including talent recruitment and employee onboarding
- Support financial tasks, including QuickBooks and petty cash management
Requirements:
- Minimum of three years of work experience in an administrative role
- Intermediate to advanced proficiency with QuickBooks and Google Workspace Suite
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Flexibility in communication styles and modes
Preferred Qualifications:
- E-commerce experience
- Experience as a receptionist in an office setting
- Work experience in a non-profit or educational organization
About The Crucible:
The Crucible is a nonprofit arts education organization dedicated to providing hands-on arts education and experiences for people of diverse ages and backgrounds. We are committed to social justice and education, and we strive to create a welcoming and inclusive environment for all.
-
Administrative Coordinator
4 weeks ago
Oakland, California, United States Ascend Talent Solutions Full timeJob Title: Administrative CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Ascend Talent Solutions. As an Administrative Coordinator, you will provide administrative support to our property management team, ensuring the smooth operation of our commercial real estate properties.Key...
-
Administrative Coordinator
2 weeks ago
Oakland, California, United States Ascend Talent Solutions Full timeAdministrative Coordinator Job DescriptionAscend Talent Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a key member of our commercial real estate management team, you will be responsible for providing administrative support to our property management team, ensuring the smooth operation of our...
-
Administrative Coordinator
4 weeks ago
Oakland, California, United States Samuel Merritt University Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at Samuel Merritt University. The successful candidate will provide administrative support to our program, ensuring smooth and efficient office operations.Key ResponsibilitiesProvide complex and responsible clerical support, including coordinating meeting...
-
Administrative Coordinator
3 weeks ago
Oakland, California, United States Samuel Merritt University Full timeJob DescriptionSamuel Merritt University is seeking a highly skilled and detail-oriented Administrative Coordinator to join our team. As a key member of our administrative staff, you will provide critical support to our programs and ensure the smooth operation of our office.Key ResponsibilitiesProvide complex and responsible clerical support, including...
-
Administrative Coordinator
4 weeks ago
Oakland, California, United States University of California , Riverside Full timeAdministrative Assistant - SOM HRThe Administrative Assistant provides critical support to the School of Medicine (SOM) HR Directors and HR/Payroll department on a wide range of administrative and programmatic issues, projects, and programs. This role requires a high level of professionalism, sound judgment, and discretion in representing the SOM in various...
-
Senior Administrative Coordinator
3 weeks ago
Oakland, California, United States FIRST 5 ALAMEDA Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to support the Technology team at First 5 Alameda County. The successful candidate will provide advanced administrative, operational, and procedural support to leadership, assist with implementing events and contracts, and prioritize, organize, and provide general...
-
Administrative Coordinator
2 weeks ago
Oakland, California, United States University of California , Riverside Full timeJob SummaryThe Administrative Assistant provides administrative coordination and support to the School of Medicine (SOM) HR Directors and HR/Payroll department. This role involves managing calendars, coordinating schedules, and preparing agendas for SOM committees and work groups.Key ResponsibilitiesManage calendars and schedules for designated individuals,...
-
Operations Coordinator
4 weeks ago
Oakland, California, United States Scion Staffing Full timeJob Title: Operations CoordinatorScion Nonprofit Staffing is seeking an experienced Operations Coordinator to join our team. This is a full-time, onsite contract opportunity available for immediate hire. The position is located in Oakland, CA.The Operations Coordinator plays a critical role in ensuring a smooth and efficient workflow in the office. Under the...
-
Administrative Coordinator
3 weeks ago
Oakland, California, United States DaVita Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our dynamic team at DaVita. As a key member of our clinical support team, you will play a vital role in ensuring the smooth operation of our outpatient and hospital facilities.Key ResponsibilitiesProvide exceptional administrative support to our clinical team,...
-
Operations Coordinator
4 weeks ago
Oakland, California, United States Scion Staffing Full timeJob Title: Operations CoordinatorScion Nonprofit Staffing is seeking an experienced Operations Coordinator to join our team. As an Operations Coordinator, you will play a critical role in ensuring the smooth and efficient operation of our office.Responsibilities:Provide administrative support to the Finance and Administrative Director and leadership...
-
Administrative Coordinator
3 weeks ago
Oakland, California, United States UC San Diego Full timeJob SummaryThe Administrative Assistant will provide executive-level administrative support to the Executive Director of the Center for Microbiome Innovation. The successful candidate will be responsible for managing complex calendars, scheduling meetings, and coordinating logistics for events and travel arrangements. Additionally, the Administrative...
-
Administrative Coordinator
2 weeks ago
Oakland, California, United States Ascend Talent Solutions Full timeAdministrative Coordinator Job DescriptionAscend Talent Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a key member of our property management team, you will be responsible for providing administrative support to our property management team, including periodic reporting, customer service, and...
-
Administrative Coordinator for SOM HR
7 days ago
Oakland, California, United States University of California , Riverside Full timeJob SummaryThe Administrative Assistant provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics, and matters of importance to the School of Medicine (SOM) and the HR Directors and HR/Payroll department.As a representative on SOM committees and work groups, the Administrative Assistant prepares...
-
Administrative Coordinator
2 weeks ago
Oakland, California, United States Service Master clean Full timeAdministrative Assistant Role at ServiceMaster CleanWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ServiceMaster Clean. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key Responsibilities:Answer and direct phone calls, and maintain accurate contact...
-
Administrative Coordinator
4 days ago
Oakland, California, United States Talantage, LLC Full timeJob SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Talantage, LLC. The successful candidate will provide administrative support to our department directors, performing a variety of tasks and responsibilities.Key ResponsibilitiesProvide administrative relief to department directors, performing tasks such as data analysis,...
-
Operations Coordinator
2 weeks ago
Oakland, California, United States Noya Corporation Full timeAbout NoyaNoya is a pioneering climate tech company dedicated to reversing climate change by removing CO2 from the atmosphere. Our team of engineers, scientists, and operators is working tirelessly to develop innovative solutions to this pressing global issue.About the RoleThe Operations Administrator at Noya will play a critical role in supporting the...
-
Administrative Coordinator
1 week ago
Oakland, California, United States University of California , Riverside Full timeThe Administrative Assistant provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics, and matters of importance to the School of Medicine (SOM), HR Directors, and the HR/Payroll department.As a representative on SOM committees and work groups, prepare and distribute agendas, attend and...
-
Business Operations Coordinator
4 days ago
Oakland, California, United States University of California , Riverside Full timeJob Summary: We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at the University of California, Riverside. As a key member of our department, you will be responsible for providing administrative support, managing procurement and travel procedures, and ensuring the smooth operation of our daily business...
-
Administrative Coordinator
2 weeks ago
Oakland, California, United States DaVita Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our dynamic team at DaVita. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our outpatient and hospital facilities. Your primary responsibilities will include managing change requisitions, treatment logs, patient charts,...
-
Corporate Operations Coordinator
3 days ago
Oakland, California, United States Nortia Staffing Full timeWe are seeking a highly skilled Corporate Operations Coordinator to support the COO and SVP of a larger Division in Oakland, CA. This is a contract-based position that could potentially transition to a full-time role.As a Corporate Operations Coordinator, you will be responsible for providing administrative support to the executives, including calendar...