Event Coordinator

3 weeks ago

Oakland, California, United States ASM Global Full time

Job Summary:

The Event Manager will be responsible for providing coordination and support to the clients of Oakland Arena and Oakland-Alameda County Coliseum. This includes managing, coordinating, and planning all aspects of Oakland Roots Sports Club Events – primarily game operations and special events – and other events on property as assigned.

Key Responsibilities:

  • Serve as the primary contact for events at Oakland Arena and Oakland-Alameda County Coliseum, acting as the liaison for internal departments teams to provide and determine client needs to make events successful.
  • Manage the proper execution of all elements for events including technical needs, parking, emergency services, food & beverage, guest services, engineering, facilities presentation, broadcasting, media, security, and sales & marketing.
  • Develop, implement, and execute programs that enhance guest experience for events.
  • Gather and create event estimates/costs for clients.
  • Ensure proper execution of staffing deployments, equipment rentals and house logistics to meet client expectations.
  • Serve as liaison between Oakland Roots Sports Club and ASM Global-Oakland.
  • Organize, facilitate, and conduct production meetings with client, vendors, internal departments, other partners to communicate goals and objectives of assigned events.
  • Oversee special events which can be assigned at a moment's notice from different departments within ASM.
  • Ensure contractual obligations and policies are maintained.
  • Oversees SEIU, IATSE 107, 784, and 119 union crew members, and contractors to ensure satisfactory work and compliance with ASM Global standards as directed while ensuring adherence to contractual agreements, CBAs, OSHA and any other applicable safety codes.
  • Work with finance department on timely and accurate event settlements.
  • Serve as primary liaison with concessionaire for Oakland Alameda County Coliseum.

Requirements:

  • A minimum education level of: BA/BS Degree (4-year)
  • A minimum of 3 years of related work experience in sporting and special events
  • Knowledge of sports and entertainment event management and/or event operations
  • Previous supervisory experience of event staff
  • Ability to work both independently and as part of a team environment
  • Must be able to work in a fast-paced, high-energy environment and handle high stress situations
  • Ability to be available to work nights, weekends and holidays as needed
  • Proficient in MS Office suite (Outlook, Word, Excel); ability to learn AutoCAD and other required business systems
  • Exceptional guest and client service capabilities
  • Demonstrate excellent communication skills, commitment and dedication to job duties, promptness and timeliness

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to perform strenuous physical duties that may include, but are not limited to the following:

  • Move and walk extensively around the facility.
  • Stand for long hours during events.
  • Kneel, stoop, reach, crawl and climb to high walkways.
  • Lift and/or move up to 50 pounds up to 10 minutes at a time.
  • Perform work through repetitive eye/hand coordination.
  • Able to balance and have good manual dexterity.
  • Work inside and outside of buildings.
  • Experience exposure to adverse conditions such as weather and loud noises.

May occasionally have to enter areas where fumes, airborne particles and toxic or caustic chemicals are present which will require ability to use respirator and/or other PPE.

  • Event Coordinator

    3 weeks ago

    Oakland, California, United States ASM Global Full time

    Event Manager Job DescriptionASM Global, the leader in privately managed public facilities, is seeking an experienced Event Manager to join their team at the Oakland Arena and Oakland-Alameda County Coliseum. This is an excellent opportunity for a skilled professional to work in a fast-paced environment and contribute to the success of events.Job SummaryThe...

  • Community & Events Coordinator

    3 weeks ago

    Oakland, California, United States Blue Shield Of California Full time

    Meetings and Events Coordinator RoleThe Meetings and Events Coordinator will report to the Manager, Meetings and Events but supports the entire Enterprise Meetings & Events department.In this role, you will focus on event coordination and serve as the glue for the meetings and events team by ensuring key players across the organization understand all...

  • Senior Event Operations Coordinator

    3 weeks ago

    Oakland, California, United States California Pan-Ethnic Health Network - CPEHN Full time

    Event Planning and CoordinationCPEHN is seeking a Senior Event Operations Coordinator to coordinate internal and external events and meetings, including meetings, convenings, and conferences. The ideal candidate will have experience with event planning, proficiency with technology, and excellent communication and time management skills.Key...

  • Senior Events and Operations Coordinator

    3 weeks ago

    Oakland, California, United States California Pan-Ethnic Health Network - CPEHN Full time

    The California Pan-Ethnic Health Network (CPEHN) is seeking a highly skilled Senior Events and Operations Coordinator to join our team. As a key member of our organization, you will be responsible for coordinating internal and external events and meetings, including meetings, convenings, and conferences.Key Responsibilities:Develop and implement event...

  • Event Production Coordinator

    4 weeks ago

    Oakland, California, United States ASM Global Full time

    Job Summary:ASM Global is seeking a highly organized and detail-oriented Event Production Coordinator to join our team at the Oakland Arena and RingCentral Coliseum. The successful candidate will assist event managers in executing event production and logistics from start to finish, ensuring seamless execution of concerts, community & corporate events,...

  • Event Marketing Coordinator

    3 weeks ago

    Oakland, California, United States NGM Marketing Full time

    Event Marketing AssistantNext Generation Marketing, Inc. is seeking a highly motivated and team-oriented Event Marketing Assistant to join our team. As an Event Marketing Assistant, you will play a key role in creating massive brand recognition for our clients through retail marketing campaigns.You will work closely with our Event Marketing Team to deliver...

  • Event Marketing Coordinator

    3 weeks ago

    Oakland, California, United States NGM Marketing Full time

    NGM Marketing, a leading Event Marketing firm in the East Bay area, is seeking an entry-level Event Marketing Assistant to join our team.We are looking for a dynamic and team-oriented individual who can help us create massive brand recognition within the general public through retail marketing campaigns.The successful candidate will work closely with our...

  • Event Planning Specialist

    2 weeks ago

    Oakland, California, United States Penumbra Full time

    Job SummaryAs an Event Planner for Penumbra, you will be responsible for designing and producing company events that meet the highest standards of quality and service. Your primary focus will be on understanding client requests, researching, scheduling, project managing, and resource managing the end-to-end planning process. You will work closely with other...

  • Marketing Coordinator

    4 weeks ago

    Oakland, California, United States CunninghamLegal Full time

    Job OverviewCunninghamLegal, a rapidly expanding mid-sized law firm, seeks a Marketing Assistant to support our marketing initiatives. This role is crucial for enhancing our firm's marketing and client communications.The Marketing Assistant will be responsible for assisting in the development and execution of communication projects, including weekly emails...

  • Administrative Coordinator

    4 weeks ago

    Oakland, California, United States Ascend Talent Solutions Full time

    Administrative Coordinator Job DescriptionAscend Talent Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a key member of our property management team, you will be responsible for providing administrative support to our property management team, including periodic reporting, customer service, and...

  • Program Coordinator

    3 weeks ago

    Oakland, California, United States University of California , Riverside Full time

    Job Summary: We are seeking a highly motivated and detail-oriented Program Coordinator to join our team at the University of California, Riverside.Key Responsibilities:Provide support and development services for UC Riverside's undergraduate community.Organize events and activities designed to raise awareness and appreciation of the Asian American and...

  • Area Coordinator

    3 weeks ago

    Oakland, California, United States Northeastern University Full time

    About the OpportunityThe Area Coordinator position is a 12-month full-time live-in staff member critical to the development, management, and oversight of assigned residential communities/areas. This role involves supervision of Resident Assistants, full-time Community Assistants, supporting Living Learning communities and other programs, serving on...

  • Marketing Coordinator

    4 weeks ago

    Oakland, California, United States CunninghamLegal Full time

    Marketing AssistantCunninghamLegal is a rapidly expanding, mid-sized law firm seeking a creative and knowledgeable Marketing Assistant to support our marketing initiatives. This role is crucial for enhancing our firm's marketing and client communications.Key Responsibilities:Assist in the development and execution of communication projects, including weekly...

  • Area Coordinator

    3 weeks ago

    Oakland, California, United States Northeastern University Full time

    About the OpportunityThe Area Coordinator position is a 12-month full-time live-in staff member critical to the development, management, and oversight of assigned residential communities/areas. This role involves supervision of Resident Assistants, full-time Community Assistants, supporting Living Learning communities and other programs, serving on...

  • Marketing Coordinator

    3 weeks ago

    Oakland, California, United States Oakmont Senior Living Full time

    Marketing Coordinator Job DescriptionAt Oakmont Senior Living, we are seeking a highly motivated and organized Marketing Coordinator to join our team. As a Marketing Coordinator, you will be responsible for assisting the Marketing Department in handling all administrative tasks, including organizing events, handling inquiries, and touring...

  • Activities Coordinator

    3 weeks ago

    Oakland, California, United States Pacifica Senior Living Oakland Heights Full time

    Job SummaryPacifica Senior Living Oakland Heights is seeking a dedicated Activities Coordinator to join our team. As an Activities Coordinator, you will play a vital role in planning and implementing engaging activities for our residents, promoting their physical and emotional well-being.Key ResponsibilitiesDevelop and implement activity programs that cater...

  • Development Coordinator

    4 weeks ago

    Oakland, California, United States Scion Staffing Full time

    Job Title: Development CoordinatorScion Nonprofit Staffing is seeking an experienced Development Coordinator to support the Fund Development team at a community-based nonprofit organization in Oakland, CA. This is a full-time, hybrid opportunity (1 day/week in office).Key Responsibilities:Identify and prioritize funding sources, including individuals,...

  • Medical Coordinator

    4 weeks ago

    Oakland, California, United States Seneca Family of Agencies Full time

    About the RoleThe Medical Coordinator will work closely with our psychiatrists and larger Health Services team, supporting all medical services to our clients across California and Washington states. The Medical Coordinator performs program support duties focused on ensuring all youth in placement have up-to-date medical visits and...

  • Area Coordinator

    3 weeks ago

    Oakland, California, United States Northeastern University Full time

    About the OpportunityAs a key member of the Northeastern University team, the Area Coordinator will play a critical role in the development, management, and oversight of assigned residential communities. This 12-month full-time live-in staff position requires a strong leader who can supervise Resident Assistants, Community Assistants, and support Living...

  • Student Success and Summer Programs Coordinator

    3 weeks ago

    Oakland, California, United States UC San Diego Full time

    Job DescriptionThe Student Success and Summer Programs Coordinator will provide administrative and programmatic support to the Scripps Office for Equity, Diversity & Inclusion (Scripps EDI). The primary focus will be on support and coordination of the Jane Teranes - Scripps Summer Undergraduate Research Fellowship (JT-SURF) Program.Key ResponsibilitiesPlan...