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Executive Support Specialist

2 months ago

Cambridge, Massachusetts, United States Planet Pharma Full time
Job Summary

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Planet Pharma. The successful candidate will provide exceptional administrative support to our senior leadership team, ensuring seamless execution of daily operations and strategic initiatives.

Key Responsibilities
  • Calendar Management: Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for senior leaders.
  • Expense and Travel Management: Coordinate expense reports, travel itineraries, and vendor arrangements.
  • Meeting Coordination: Schedule and execute meetings, seminars, and training workshops, including catering, room setup, and audio-visual arrangements.
  • Vendor Management: Manage new vendor setup, agreements, and execution.
  • Documentation and Communication: Organize and document meeting minutes, deliverables, timelines, and distribute to relevant stakeholders.
  • Team Collaboration: Develop and manage team collaboration sites, document repositories, and create organizational charts and distribution lists.
  • Hiring and Onboarding: Assist with hiring and onboarding new team members.
  • Project Support: Prepare materials for meetings, seminars, training workshops, presentations, and special projects.
  • Technology and Data Management: Adept at learning new technologies and managing multiple projects, metrics, and reports.
Requirements
  • Education: BA/BS College degree required with 2-4 years of professional related experience.
  • Experience: Experience within a pharmaceutical/biotech organization is strongly preferred.
  • Skills: Excellent verbal and written communication skills, excellent working knowledge of MS Office applications, and ability to organize work, establish priorities, set and meet individual and team goals.