Senior Research Administration Specialist

2 weeks ago

Atlanta, Georgia, United States Emory University Full time
Join the Team at Emory University

Emory University stands as a premier institution dedicated to research excellence and innovation. We invite candidates who can enhance the diversity and quality of our academic community.

Position Overview

KEY RESPONSIBILITIES:
  • Oversee the daily operations of a team of Pre-Award Specialists.
  • Evaluate workload distribution and communicate any issues to the Research Administration Services (RAS) Director.
  • Provide mentorship and support to team members as needed.
  • Collaborate with the RAS Director on pre-award initiatives, problem-solving, and workload management.
  • Facilitate inter-team meetings with the Post-Award team lead to promote cooperation between pre-award and post-award teams.
  • Administer pre-award processes for a designated portfolio of grants and contracts, utilizing expertise in grant management regulations and analytical skills.
  • Manage daily objectives and operations related to the assigned portfolio.
  • Contribute insights and suggestions within a cross-functional team environment.
  • Ensure streamlined workflows and compliance with quality standards for the team and individual performance.
  • Execute pre-award functions for a specific unit within the RAS framework.
  • Assist faculty and principal investigators (PIs) in the creation, preparation, and submission of grant and contract proposals.
  • Verify that all submissions adhere to agency and university guidelines, including the management of the Just-In-Time process.
  • Ensure timely entry and routing of proposals for further evaluation.
  • Collaborate with PIs and support staff at partner institutions to obtain necessary documentation for sub-awards.
  • Assist PIs in developing budgets and justifications, ensuring accuracy and consistency.
  • Review budgets for compliance with sponsor requirements and university regulations, confirming the correct application of overhead rates.
  • Advise PIs on administrative needs for proposal submissions and necessary budget adjustments.
  • Coordinate and assess specific proposal components (biosketches, facilities & resources) for accuracy and completeness.
  • Review proposals for adherence to sponsor guidelines regarding budget, format, and other specifications.
  • Monitor and facilitate the proposal process in accordance with university protocols and required signatures.
  • Obtain necessary approvals as required.
  • Track proposal status and inform PIs of research protection protocol requirements and deadlines.
  • Collaborate effectively with various offices on research proposals.
  • Perform additional responsibilities as assigned.

MINIMUM QUALIFICATIONS:
  • Bachelor's degree with five years of relevant experience in grants and contracts management, or an equivalent combination of education and experience.
  • Familiarity with federal regulations related to research grants and contracts.
  • Proficient in MS Office Suite applications.

Emory University Values Diversity and Inclusion

Emory University is committed to providing equal opportunities and access to all individuals, regardless of race, color, religion, national origin, gender, age, disability, sexual orientation, gender identity, or veteran status. We uphold a non-discriminatory environment in all aspects of employment and educational programs. Emory University adheres to all applicable laws and regulations regarding equal opportunity and affirmative action.

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