Administrative Specialist for Special Services

2 weeks ago


Atlanta, Georgia, United States SENIORS FIRST OF GEORGIA LLC Full time
Job Overview

Seniors First of Georgia is in search of an Administrative Specialist for Special Services to join our Payroll and Scheduling team. This role is pivotal in managing various functions related to scheduling oversight, timekeeping, payroll administration, and report generation, among other responsibilities. The Specialist will collaborate with staff to ensure that time sheets, accounts payable invoices, and expense reports are meticulously maintained and accurate.

This position may initially operate in a fully remote capacity, transitioning to a hybrid model with occasional in-office work in the Metro-Atlanta area.

Key Responsibilities:
  • Reconcile attendance records and address any discrepancies.
  • Respond to inquiries from staff and leadership, investigating staffing-related questions and serving as a liaison between departments and vendors.
  • Communicate procedural requirements for payroll processing to staff.
  • Maintain regular communication with management to uphold desired service levels.
  • Act as a subject matter expert in resolving timekeeping, accounts, expense, and scheduling issues with team members and leadership.
  • Ensure timely resolution of issues and provide administrative support across the organization.
  • Guarantee compliance with relevant regulations and organizational policies.
  • Coordinate with team members and escalate workflow concerns to the appropriate parties.
  • Uphold the Principles of Responsibility by maintaining confidentiality, safeguarding organizational assets, acting ethically, reporting non-compliance, and adhering to applicable laws and regulations.
  • Perform additional duties as assigned.
Qualifications:
  • A minimum of two (2) years of administrative experience, including the ability to independently coordinate, prioritize, and complete projects.
  • A High School Diploma is required; a bachelor's degree in a relevant field is preferred.
  • Experience working across various organizational levels, with a focus on detail-oriented tasks, analytics, and payroll is preferred.
  • Proficiency in Excel and word processing is essential.
  • Knowledge and experience in scheduling are preferred.
  • Ability to interpret various schedules and formats with proficiency in data entry and management.
  • Strong discretion, confidentiality, and judgment skills.
  • Excellent customer service and communication abilities.
  • Capability to foster and maintain positive relationships while effectively managing resources and personnel.
Company Overview

Seniors First of Georgia is dedicated to providing essential services and resources for seniors throughout the Metro-Atlanta area, specializing in home-delivered meals, transportation, in-home care, laundry, errands, and delivery services.



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