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Administrative Support Specialist

2 months ago

Atlanta, Georgia, United States Emory University Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant, Senior to join our team at Emory University. The successful candidate will provide administrative support to a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost.

Key Responsibilities
  • Provide administrative support to senior-level executives, including preparing and editing documents, presentations, and reports.
  • Oversee office operations, ensuring compliance with policies and procedures, and maintaining accurate records and files.
  • Develop and maintain spreadsheets, databases, and other administrative tools to support business operations.
  • Initiate, process, and maintain records and invoices, ensuring timely and accurate payment.
  • Coordinate travel arrangements, meetings, and special events, as needed.
  • Prepare and edit correspondence, reports, and manuscripts, under minimal guidance.
  • Maintain calendars, prepare daily schedules, and prioritize meeting requests for senior-level executives.
  • Ensure senior-level executives are appropriately prepared for daily activities.
  • Coordinate and attend meetings, prepare materials, and take minutes, as needed.
  • Prepare charts and graphs for reports and presentations.
  • Review incoming correspondence and identify items of special interest to senior-level executives or others.
  • Screens items that can be routinely handled and prepares appropriate responses.
  • May supervise or direct the work of other administrative clerical/secretarial employees.
  • Oversee ordering and maintenance of office supplies and forms.
  • May coordinate domestic or foreign travel arrangements.
  • Perform related responsibilities as required.
Requirements
  • A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
  • Proficient with word processing, spreadsheet, and presentation software applications.
Emory University's Commitment to Diversity and Inclusion

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.