Office Coordinator

5 days ago


Bolingbrook, Illinois, United States ICONMA Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at ICONMA. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our corporate office.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Corporate Facilities team, including vendor management, meeting coordination, and office equipment maintenance.
  • Mail and Package Management: Process, sort, and deliver all incoming and outgoing packages and internal mail, utilizing automated mailing and shipping equipment.
  • Database Management: Utilize and maintain the integrity of databases associated with service delivery, as requested.
  • Customer Service: Manage customer service requests and complaints regarding workplace services, ensuring prompt and effective resolution.
  • Conference Room Scheduling: Assist with conference room scheduling and event support, including setup and coordination.
  • Facility Maintenance: Request building services as needed to ensure facility maintenance is repaired promptly.
  • Vendor Management: Maintain relationships with vendors that provide services and goods to the office.
  • Communication: Manage accuracy, production, quality, and retention of corporate facility communications, including creating and supporting process documentation that follows brand guidelines.
Requirements
  • Decision-Making: Make decisions with a general understanding of procedures and company policies to achieve set results and deadlines.
  • Problem-Solving: Identify and resolve problems in a timely and effective manner, minimizing impact on coworkers and supervisor.

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