Service Coordination Administrative Associate

2 weeks ago


Bolingbrook, Illinois, United States Wolter, Inc. Full time
Service Administrative Assistant

Wolter, Inc., a prominent player in the material handling sector, is in search of a Service Administrative Assistant. This role is essential in delivering vital administrative support to the Service Department, which is committed to enhancing efficiency in moving, storing, and powering solutions. Become part of a close-knit team that prioritizes impactful contributions.

Key Responsibilities
  • Manage incoming general and service-related phone inquiries
  • Address service requests from clients
  • Generate work orders for service technicians
  • Support various processes within the Service Department
  • Maintain an organized filing system
  • Oversee daily mail distribution
  • Analyze weekly and monthly performance reports
  • Order and oversee office supply inventory
  • Finalize repair orders
  • Acquire purchase order numbers from clients as required
  • Assist with the technician uniform program and follow up on quotations
  • Coordinate logistics for deliveries and pickups
  • Assign tasks to technicians in the shop
  • Monitor shop job progress and communicate with customers
  • Authorize service invoices before billing
  • Prepare service proposals for shop-related tasks
  • Oversee external repair processes
  • Provide backup for shipping and receiving functions
  • Offer training and coverage for service office responsibilities
  • Travel between branch locations as necessary
  • Engage in additional projects as directed

Ideal candidates will possess strong organizational capabilities, exceptional telephone and customer service skills, solid computer proficiency, and a commitment to the company's vision and mission.

Wolter, Inc. provides a comprehensive benefits package that includes:

  • Medical, dental, and vision coverage
  • 401(k) retirement plan
  • Life insurance options
  • Short-term and long-term disability insurance
  • Critical illness and accident coverage
  • Pet insurance
  • Flexible medical savings account
  • Paid time off and holiday benefits

Wolter, Inc. is an Affirmative Action/Equal Opportunity Employer, ensuring equal employment opportunities for all qualified candidates, regardless of race, color, religion, sex, national origin, disability status, protected veteran status, or sexual orientation.



  • Bolingbrook, Illinois, United States S&S Activewear Full time

    Join Our TeamCompany OverviewS&S Activewear stands as the premier wholesaler in the imprintable apparel and uniform sector across the United States and Canada. Established in 1988, we have been dedicated to delivering top-notch, customizable apparel to a diverse wholesale clientele. Our extensive range of products empowers customers to showcase their...

  • Office Coordinator

    3 days ago


    Bolingbrook, Illinois, United States ICONMA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at ICONMA. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our corporate office.Key ResponsibilitiesAdministrative Support: Provide administrative support to the Corporate Facilities team, including vendor...


  • Bolingbrook, Illinois, United States Tekwissen Full time

    Overview: Tekwissen Group is a global workforce management provider, serving clients across the USA and internationally. This opportunity is with one of our esteemed clients, a prominent American beauty retail chain known for its extensive range of cosmetics, fragrances, and personal care products. Job Title: Product Lifecycle Management Administrative...


  • Bolingbrook, Illinois, United States Wolter, Inc. Full time

    Service Administrative AssistantWolter, Inc., a prominent player in the material handling sector, is on the lookout for a Service Administrative Assistant. This role is pivotal in delivering essential administrative support to the Service Department, a division committed to enhancing efficiency in moving, storing, and powering the world.Key...


  • Bolingbrook, Illinois, United States Jobs for Humanity Full time

    Job SummaryWe are seeking a highly skilled Lockbox Servicing Associate II to join our team at Jobs for Humanity. As a key member of our organization, you will be responsible for providing exceptional customer service and support to our clients.Key ResponsibilitiesServe as the primary point of contact for internal and external clients, resolving outstanding...


  • Bolingbrook, Illinois, United States Complete Health Services Inc Full time

    Position OverviewComplete Health Services Inc. is committed to delivering outstanding support to the elderly community. Our vision is to provide high-quality, compassionate, and personalized assistance to our clients and the communities we serve, ensuring their comfort and well-being.As a Care Coordination and Human Resources Specialist, you will be...


  • Bolingbrook, Illinois, United States S&S Activewear Full time

    Join Our Dynamic TeamAbout UsS&S Activewear stands as the premier wholesaler in the imprintable apparel and uniform sector across the United States and Canada. Since our inception in 1988, we have delivered top-notch, customizable apparel to a diverse range of wholesale clients. Our extensive collection enables customers to showcase their creativity through...


  • Bolingbrook, Illinois, United States Compass Group, North America Full time

    Job SummaryWe are seeking a highly skilled and experienced Environmental Services Operations Manager to join our team at Compass Group, North America. As a key member of our facilities management team, you will be responsible for directing and overseeing the operational needs of the Housekeeping Department.Key Responsibilities:Establish and Maintain...


  • Bolingbrook, Illinois, United States PeopleShare Full time

    PeopleShare is actively seeking a Medical Office Receptionist for a healthcare facility.Join a dynamic team and enjoy a fulfilling career with excellent benefits and competitive pay.Why Choose PeopleShare?Opportunity to collaborate with leading companies in the region.Apply once to access 15+ different job opportunities.More local offices than any other...


  • Bolingbrook, Illinois, United States Giesecke & Devrient GB Ltd. Full time

    Position Overview:The Client Service Representative plays a crucial role in embodying the values of Giesecke & Devrient GB Ltd. by engaging with internal customers in a professional and positive manner.Key Responsibilities:1. Respond to internal customer inquiries with enthusiasm and professionalism, addressing queries related to product details, pricing,...


  • Bolingbrook, Illinois, United States NorthShore University HealthSystem Full time

    Job Summary:We are seeking a highly skilled Patient Service Representative and Medical Assistant to join our team at NorthShore University HealthSystem. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and support services in a fast-paced medical office environment.Key Responsibilities:Provide...


  • Bolingbrook, Illinois, United States Strategic Staffing Solutions Full time

    Position Title: Operations Assistant - ON SITE Location: Bolingbrook, IL Contract Duration: 6 Months+ Compensation: $20/hr Work Schedule: 40-hour work week, Monday to Friday, between 6am and 5pm WORKING ENVIRONMENT: Standard office requirements. Physical capability to support warehouse activities. Regularly requires walking, reaching with hands and arms,...


  • Bolingbrook, Illinois, United States Strategic Staffing Solutions Full time

    Position Title: Operations Assistant - ON SITE Location: Bolingbrook, IL Contract Duration: 6 Months+ Compensation: $20/hr Work Schedule: 40-hour work week, Monday to Friday, between 6am and 5pm WORKING ENVIRONMENT: Standard office responsibilities. Physical capability to support warehouse activities. Regularly requires walking, reaching with hands and arms,...


  • Bolingbrook, Illinois, United States Strategic Staffing Solutions Full time

    Position Title: Operations Assistant - ON SITE Location: Bolingbrook, IL Contract Duration: 6 Months+ Compensation: $20/hr Work Schedule: 40 hours per week, Monday to Friday, between 6am and 5pm WORKING ENVIRONMENT: Standard office requirements. Physical capability to support warehouse functions. Regularly requires walking, reaching with hands and arms,...


  • Bolingbrook, Illinois, United States Strategic Staffing Solutions Full time

    Position: Operations Assistant - ON SITE Location: Bolingbrook, IL Contract Duration: 6 Months+ Compensation: $20/hr Work Schedule: 40-hour work week, Monday to Friday, within the hours of 6am-5pm WORKING ENVIRONMENT: Standard office requirements. Physical capability to assist with warehouse functions. Regularly requires the ability to walk, reach with hands...


  • Bolingbrook, Illinois, United States The Onin Group Full time

    Position OverviewSalary: CompetitiveRole Summary: As a Bilingual Staffing Assistant, you will be instrumental in fostering connections between talented candidates and rewarding career opportunities within our organization. Your attention to detail and commitment to outstanding service will be key in supporting our recruitment efforts.Key...


  • Bolingbrook, Illinois, United States Portillo Full time

    Customer Service Associate at PortillosAt Portillos, we are dedicated to crafting unforgettable moments for our guests and Team Members alike. We prioritize a safe and inviting atmosphere rooted in our core Values of Family, Greatness, Energy, and Fun.Welcome guests warmly and deliver outstanding customer service.Provide detailed information about menu...


  • Bolingbrook, Illinois, United States The Onin Group Full time

    Position OverviewSalary: CompetitiveAbout the Role:As a Bilingual Staffing Assistant, you will be integral in fostering connections between talented candidates and rewarding career opportunities within our organization. This role is ideal for individuals who excel in relationship-building and possess a keen attention to detail, all while delivering...


  • Bolingbrook, Illinois, United States Senior Helpers Full time

    We are looking for a dedicated and skilled Caregiver to take on the role of Care Coordination Specialist. This position provides opportunities for professional growth, administrative responsibilities, and leadership development. The successful candidate will possess a solid understanding of caregiving practices, a sincere passion for enhancing the well-being...


  • Bolingbrook, Illinois, United States S&S Activewear LLC Full time

    Job OverviewLocation: HybridCompany Overview:S&S Activewear LLC stands as a premier wholesaler in the imprintable apparel and uniform sector across the United States and Canada. Established in 1988, we have consistently delivered high-quality, customizable apparel to a diverse wholesale clientele. Our extensive range of fashion-forward styles empowers...