Administrative Coordinator

2 weeks ago

Bolingbrook, Illinois, United States S&S Activewear Full time

Join Our Team

Company Overview

S&S Activewear stands as the premier wholesaler in the imprintable apparel and uniform sector across the United States and Canada. Established in 1988, we have been dedicated to delivering top-notch, customizable apparel to a diverse wholesale clientele. Our extensive range of products empowers customers to showcase their creativity through wearable art, catering to events such as concerts, school and team activities, marathons, and more.

With a vast and accessible collection of trendsetting styles, we pride ourselves on swift delivery. Our operations span eight nationwide distribution centers, encompassing 4 million square feet of optimized warehouse space. We uniquely provide the largest one- and two-day distribution footprint in the industry, ensuring that our products reach 99% of the U.S., Canada, and Puerto Rico within two days, and 44 states in just one day.

We offer an impressive selection of over 100 brands, including Adidas, Champion, Columbia, Dickies, Fruit of the Loom, Gildan, Oakley, and Richardson.

Having evolved from a successful Midwest t-shirt and fleece distributor into an industry leader, we now generate approximately $2.5 billion in annual sales. In March 2021, Clayton, Dubilier & Rice (CD&R) recognized S&S as a leading distribution platform with a sustainable competitive edge, following significant strategic investments in our geographic reach, workforce, and technology.

Role Overview

The Executive Assistant plays a crucial role in supporting the administrative needs of multiple C-Level executives. Responsibilities include managing various administrative tasks such as welcoming visitors, scheduling appointments, organizing meetings, processing invoices, arranging travel, and preparing expenditure reports and presentations.

Key Responsibilities

  • Coordinate and manage the activities of multiple executives, requiring a comprehensive understanding of their responsibilities and routines.
  • Handle incoming calls, emails, and messages, ensuring timely and clear communication of important information.
  • Provide reliable and high-quality administrative support to the executives.
  • Engage professionally with all levels within the organization, external clients, and board members.
  • Prepare for board meetings and manage corporate governance matters with confidentiality and attention to detail.
  • Keep executives informed of upcoming commitments and responsibilities, following up as necessary.
  • Serve as a primary contact for the company, establishing rapport with employees, clients, and visitors.
  • Draft and revise written documents and correspondence as required.
  • Ensure availability of meeting materials, agendas, and supporting documents for all meetings.
  • Organize both onsite and offsite meetings, including travel arrangements and itineraries.
  • Track and manage business expenses and prepare reimbursement forms.
  • Handle sensitive matters with discretion and confidentiality.
  • Perform additional related duties as assigned.

Qualifications

  • A minimum of 5 years of relevant experience in administrative support, particularly for executive leaders.
  • Ability to adapt to changing priorities and manage personal tasks while assisting others.
  • Exceptional oral, written, and organizational skills.
  • Thorough, flexible, and capable of working independently in a fast-paced environment.
  • Experience in planning and executing events and gatherings.
  • Strong influencing, communication, and negotiation skills.
  • Proficient in Microsoft Office and Mac OSX; tech-savvy.
  • Ability to manage confidential information with discretion.
  • Comfortable working with a diverse group of individuals.

Working Environment

S&S Activewear promotes a diverse culture and is committed to supporting human growth. We are proud to be an equal opportunity employer, ensuring that all employment decisions are based on ability, achievement, experience, and conduct.

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