Administrative Support Specialist

2 days ago


Louisville, Kentucky, United States eTeam Full time
Job Title: Administrative Assistant II

Job Summary:

The Administrative Assistant II provides high-level administrative support to ensure the smooth operation of the department. This role requires excellent communication, organizational, and problem-solving skills to manage multiple tasks and priorities.

Key Responsibilities:

  • Coordinate meetings, travel arrangements, and event planning.
  • Manage calendars, schedules, and deadlines for multiple managers and departments.
  • Compose and produce documents, reports, and presentations.
  • Update and maintain departmental databases, records, and websites.
  • Research, analyze, and summarize data for reports and presentations.
  • Assist with budgeting, expense reporting, and inventory management.
  • Provide exceptional customer service, answering phones, responding to inquiries, and greeting visitors.
  • Communicate effectively, screen, and prioritize incoming calls and messages.
  • Order supplies, equipment, and services, and monitor inventory and budget records.
  • Problem-solve routine issues and communicate with departmental staff and management.

Requirements:

  • High School Education or equivalent preferred.
  • Minimum of one to two years of administrative support experience preferred.
  • Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
  • Internet search skills and knowledge of computer applications.
  • Standard report generation, office administrative practices, and procedures.
  • Strong analytical, problem-solving, basic research, and time management skills.
  • Excellent verbal and written communication and listening skills.
  • Ability to deal successfully with the public in person and over the telephone.
  • Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage, or leave of absence coverage.

Additional Job Details:

This role requires working on airport property, and a background check and fingerprints are required.



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