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Administrative Support Specialist

2 months ago

Louisville, Kentucky, United States North South Consulting Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at North South Consulting Group. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Calendar Management
    • Schedule meetings and maintain calendars, conference calls, and web-based meetings.
    • Resolve conflicts and ensure seamless coordination.
  • Communication and Correspondence
    • Receive and respond to incoming mail, sort and act as required.
    • Ensure timely and accurate communication with internal and external stakeholders.
  • Office Operations and Administration
    • Manage office supplies, ensuring sufficient stock levels.
    • Maintain accurate and up-to-date records and files, both paper and electronic.
  • Technical Support
    • Notify the appropriate unit or organizational representatives when technology issues arise.
    • Provide technical support and troubleshooting as needed.
  • Reporting and Data Management
    • Establish and maintain reports and files to maintain current and historical data.
    • Access the Defense Travel System (DTS) to prepare various order types and review unit member's requests for travel.
  • System Maintenance
    • Maintain the Digital Training Management System (DTMS), ensuring all training schedules are up to date.
    • Maintain the Medical Protection System (MEDPROS) for the organization, ensuring all files are complete and reports include all required forms.
Requirements
  • Education
    • High School Diploma or equivalent.
  • Skills and Experience
    • Proficient in using Microsoft Office 365.
    • Effective communication, organizational, and people skills.
    • Knowledge of administrative and clerical procedures and systems.
    • Previous work-related knowledge or experience in a similar role.
  • Certifications and Clearances
    • Must pass a federal background check and drug testing as required.

Why Join Our Team?

As an Administrative Support Specialist at North South Consulting Group, you will have the opportunity to work in a dynamic and supportive environment, contributing to the success of our team. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.