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Administrative Support Specialist

2 months ago

Louisville, Kentucky, United States eTeam Full time
{"Job Title": "Administrative Assistant II", "Job Summary": "The eTeam is seeking an experienced Administrative Assistant II to provide complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment, with a strong understanding of general office procedures and excellent communication skills. The successful candidate will be able to solve intermediate-level problems, assist with basic research, and respond to department inquiries, including communication with external customers.

Responsibilities:

* Plan and coordinate meeting arrangements, including travel and lodging
* Manage calendars and details for events and meetings for managers and/or departments
* Arrange for presentation materials and equipment and ensure all event arrangements are handled
* Compose and produce documents, maintain relevant databases and related records
* Update and maintain departmental websites
* Research, analyze, and summarize data for reports independently
* Assist with department budget, process expense reports, organize and maintain department filing systems and other records
* Answer phones, route callers, take messages, respond to inquiries, greet visitors, and request and provide routine information
* Communicate effectively, screen, and prioritize incoming calls
* Order supplies and equipment, make requests for repairs and services, monitor and update inventory, budget, and account records
* Problem-solve routine problems and communications where the response is based on existing procedures
* Respond to inquiries on departmental policies and procedures
* Type and proofread documents produced by others
* Create, maintain, and collect data for standard reports, charts, graphs, spreadsheets, and databases

Requirements:

* High School Education or equivalent preferred
* Minimum of one to two years of administrative support experience preferred
* Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint
* Internet search skills as relevant to the position and knowledgeable with using computer applications
* Standard report generation; office administrative practices and procedures
* Skilled with meeting critical deadlines and good time management skills
* Strong analytical, problem-solving, basic research, and time management skills
* Requires very good verbal and written communication and listening skills
* Ability to deal successfully with the public in person and over the telephone
* Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage, or leave of absence coverage and as required by business need and management team
* Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
* Friendly and professional demeanor and initiative to seek improvements to processes
* Good organization, discretion, and independent judgment skills and ability to understand policies and procedures

Additional Job Details:

Working on Airport Property - STA and fingerprints required", "Job Requirements": "The eTeam is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.

If you are a motivated and experienced administrative professional looking for a new challenge, please submit your application, including your resume and a cover letter, to [insert contact information].

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Note: The eTeam is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.

Additional Job Details:

Working on Airport Property - STA and fingerprints required"}