Administrative Specialist

6 days ago


Louisville, Kentucky, United States Commonwealth of Kentucky Full time
Job Summary

The Commonwealth of Kentucky is seeking a highly organized and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative support to the Northern Enforcement Branch of the Division of Health Care. This is a fantastic opportunity to use your administrative and people skills to improve healthcare in Kentucky.

Key Responsibilities
  • Perform administrative support functions for the Eastern Enforcement Branch.
  • Review and proof health care packets and processes for accuracy and completion.
  • Assist office staff with basic computer needs.
  • Access, input, and retrieve information from various online databases.
  • Monitor schedules and make appointments.
  • Maintain personnel files.
  • Create monthly reports.
  • Conduct new employee orientation for new employees at the Branch level.
  • Answer phones and respond to inquiries.
  • Open and distribute mail.
  • Maintain time and attendance records.
  • Assist staff with payroll errors.
  • Run payroll reports for errors and missing time in KHRIS.
  • Order office supplies and maintain inventory of equipment and supplies.
  • Maintain vehicle log, computer log, and training log.
Requirements
  • Graduate of a college or university with a bachelor's degree.
  • One year of professional, administrative, or business experience.
  • Excellent interpersonal and communication skills.
  • Highly organized and detail-oriented.
  • Ability to work in a fast-paced environment.


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