Administrative Support Specialist

6 days ago


Aberdeen Proving Ground, Maryland, United States Amentum Full time
Job Summary

Amentum is seeking a highly skilled Senior Administrative Operations Specialist to support our customer, Project Manager Intelligence Systems & Analytics Army (PM IS&A), Joint Tactical Terminal (JTT) program.

Key Responsibilities
  • Provide administrative support services related to refining, executing, or tracking actions to efficiently operate.
  • Track special duty and ad hoc actions, and coordinate facilities management.
  • Assist with security functions, including access to the program office and SCIF.
  • Coordinate office security tasks, such as building badges and visitor requests.
  • Submit requests or tickets for service, and write and update scenarios for operational planning and emergency preparedness.
  • Prepare quarterly and annual reports, and participate in IPTs and coordination meetings.
  • Attend and assist the PM in high-level meetings, and safeguard and deliver Government material.
  • Coordinate and align meetings, participate in recurring meetings, and prepare meeting minutes.
  • Provide general administrative and set-up support for conferences, meetings, and Town Halls.
  • Assist with onboarding activities for new employees, and assist with delivery of required training and track individuals' compliance with training requirements.
  • Support and assist other administrative and operations personnel in office procedures.
Requirements
  • Bachelor's degree required and at least ten (10) years of direct experience in providing general administrative and set-up support for conferences, meetings, and Town Halls.
  • Detailed-oriented with excellent technical, verbal, and written communication skills.
  • Knowledge of AR 25-50 with regards to formatting and proofreading documents.
  • Experience with management of suspenses/tasks received from higher headquarters.
  • Direct experience with producing Situational Reports (SITREPS) and briefing charts.
  • Proficient with PowerPoint and Adobe SW.
  • Experience with MIRARs or similar accounting system, and experience as a SharePoint administrator.
  • Experience with office security tasks, such as building badges and visitor requests.
  • Must have a US Government Secret Clearance.


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