Billing and Collections Coordinator

1 week ago


Needham, Massachusetts, United States Big Belly Solar LLC Full time
Position Overview:

As a Receivables Management Specialist at Big Belly Solar LLC, you will play a crucial role in overseeing the billing and collections processes. Your expertise will ensure that our invoicing is both timely and precise, fostering strong relationships with our customers.

Key Responsibilities:
  • Lead the monthly invoicing process to guarantee accuracy and punctuality in customer billing.
  • Build and maintain relationships with essential business partners and customers, serving as the primary contact for all billing inquiries and collection efforts.
  • Investigate and resolve any discrepancies or issues related to client billing.
  • Facilitate invoice payments by sending reminders and proactively contacting clients.
  • Maintain an organized electronic filing system for all accounts receivable transactions.
  • Collaborate cross-functionally with Sales, Customer Support, and Account Management teams to enhance customer relationships and ensure timely collections.
  • Prepare weekly accounts receivable reports for management analysis.
  • Execute financial transactions, including posting and recording accounts receivable data.
  • Support the Finance team in completing necessary general ledger reconciliations for month-end closing.
  • Assist in annual audits by compiling accounts receivable information as required.
  • Process receipts of checks and prepare bank deposits as necessary.
  • Collaborate with the Accounting Manager on customer credit reviews and establish payment terms to mitigate bad debt risks.
  • Review contract terms with customers and suppliers, ensuring compliance with various requirements.
  • Maintain and enhance accounts receivable reporting tools and financial systems.
  • Drive improvements in billing, collections, and accounts receivable processes.
  • Perform additional duties and projects as assigned by management.
Qualifications:
  • At least 2-3 years of relevant accounting experience.
  • Strong understanding of accounts receivable and general accounting practices.

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