Administrative Support Specialist

1 week ago

Needham, United States Manning Personnel Group, Inc. Full time

Manning Personnel Group, Inc. is in search of a dedicated Administrative Support Specialist to enhance our dynamic team and contribute to a workplace that promotes ongoing professional development. The successful candidate will demonstrate outstanding communication abilities and deliver exceptional service to clients, suppliers, and callers. A collaborative mindset and the capacity to swiftly adapt to and manage various tasks and priorities are essential for this position. This role demands a proactive attitude towards providing reliable and professional office assistance. The individual in this position will be committed to completing all assignments and tasks efficiently and will possess a solid understanding of administrative protocols.

Key Responsibilities:


• Perform administrative tasks such as filing, printing, faxing, copying, scanning, shredding, processing expense reports, and managing the procurement of kitchen and office supplies.


• Arrange travel for non-executive team members.


• Act as the primary representative of the organization.


• Ensure the kitchen is maintained and stocked on a daily basis.


• Oversee the office supply room, placing orders as necessary.


• Collect and distribute mail to employees on a daily basis.


• Manage scheduling for conference rooms; facilitate conference calls and virtual meetings.


• Coordinate external guest seminars and meetings, including room setup.


• Assist in the planning and organization of weekly company social events and gatherings.


• Support the Human Resources team in coordinating candidate visits, including travel arrangements and meal bookings.


• Undertake additional projects as required.

Qualifications and Skills:


• A Bachelor's Degree or relevant experience in an administrative support capacity, particularly in client-facing roles.


• Highly organized, proactive, and hands-on individual with proven skills in administrative functions.


• Detail-oriented and adept at thriving in a fast-paced office setting.


• Excellent written and verbal communication skills.


• Proficient in Microsoft Office Suite.

We are an Equal Opportunity Employer and welcome applications from qualified individuals regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected characteristic.

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