Office Support Specialist

2 weeks ago

Baton Rouge, Louisiana, United States Connectly Recruiting Full time
About the Position:

We are seeking a dedicated Administrative Assistant to provide essential support within a busy office environment. This role is crucial in delivering comprehensive administrative services while representing the office with professionalism and a friendly approach. Your ability to manage various tasks and provide outstanding customer service will be vital for success in this position.

Why Work With Us:

Becoming part of our organization offers a unique opportunity to engage with a committed team focused on community service. This position allows you to make a significant contribution while enhancing your administrative and customer service capabilities in a nurturing setting.

If you are an enthusiastic individual with a strong interest in public service and the ability to excel in a dynamic office, we encourage you to consider this opportunity.

Key Responsibilities:

Administrative Duties:
  • Draft and manage documents related to various legal services, including eviction and small claims processes.
  • Organize and schedule appointments, including court dates and ceremonies, utilizing a shared calendar system.
  • Prepare daily schedules and manage the documentation process, including copying and filing.
  • Oversee inventory of office supplies and place orders as necessary.
  • Maintain a detailed record of daily activities and transactions.
Reception Responsibilities:
  • Handle incoming calls, welcome visitors, and manage email correspondence.
  • Provide compassionate customer service, particularly in sensitive situations.
  • Ensure confidentiality and professionalism in all communications.
Who You Are:
  • Organized: You thrive in managing multiple responsibilities and maintaining an efficient workflow.
  • Reliable: Your dependability ensures the office operates smoothly during busy periods.
  • Dedicated: You possess a strong commitment to supporting the office and its clientele.
  • Customer-Oriented: Your exceptional service skills, characterized by empathy and patience, enhance our team.
  • Technologically Proficient: You are comfortable with various office technologies and demonstrate proficiency in Microsoft Office, with experience in MAC systems being advantageous.
We are an equal opportunity employer, celebrating diversity and fostering an inclusive workplace for all employees.

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