Administrative Support Specialist
2 weeks ago
Job Type: Hourly
Department: Mechanical & Industrial Engineering
Pay Grade: No Pay Grade
Categories: Administrative & Office Support
About the University of Massachusetts
The University of Massachusetts is a leading public research institution that provides a comprehensive array of undergraduate, graduate, and professional programs. Nestled in the picturesque Pioneer Valley of Western Massachusetts, the campus spans nearly 1,450 acres and offers a vibrant cultural atmosphere in a serene environment close to major urban centers. The University is also part of the Five Colleges consortium, enhancing the intellectual vibrancy of the region.
Position Overview
The Administrative Support Specialist will assist the Energy Transition Institute by facilitating professional training sessions and various administrative tasks related to events.
Key Responsibilities
- Assist in event organization: Collaborate with venues, coordinate speakers, arrange catering, and manage registration and attendance tracking.
- Provide on-site support for events, including setup and attendee management, with approximately 8-10 workshops scheduled throughout the year.
- Maintain and update program websites, ensuring timely posting of news and upcoming events.
- Keep accurate records and documentation.
- Adhere to university purchasing and contract protocols, supplying necessary documentation to the Grant Administrator.
- Perform other related duties as assigned.
- At least one year of experience in an office environment.
- Exceptional organizational and problem-solving abilities, with a flexible approach to work.
- Strong interpersonal and communication skills, with a history of collaborative work.
- Experience in managing administrative functions, scheduling, and overseeing multiple projects in a busy office setting.
- Ability to engage effectively with diverse groups, including faculty, staff, students, and external partners.
- Proven experience in planning and executing events, including meetings and travel arrangements.
- Strong writing skills with attention to detail, including drafting and editing documents.
- Basic proficiency in computer applications (Outlook, MS Office, Zoom) and willingness to learn new tools.
- Familiarity with university information systems.
- Approximately 5 hours per week, with flexibility based on event needs.
- Remote work options available for about 50% of the responsibilities.
- This is a temporary, hourly position.
- Hourly wage of $20-25, commensurate with experience.
- This is a temporary, non-benefitted position.
Please submit your resume along with your application.
The University of Massachusetts is committed to a policy of equal opportunity and affirmative action, ensuring a diverse and inclusive environment for all individuals.
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