Current jobs related to Administrative Support Specialist - Amherst, Virginia - University of Massachusetts

  • Administrative Assistant

    2 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThe University of Massachusetts is seeking a highly organized and detail-oriented Administrative Assistant to support the Libraries' Human Resources department. This role will be responsible for maintaining student employee records, processing payroll, and providing administrative support to the HR team.Key ResponsibilitiesMaintain accurate and...

  • Administrative Coordinator

    2 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThe University of Massachusetts is seeking a highly skilled and organized Administrative Coordinator to join our Residence Education team. As a key member of our central office, you will provide administrative support for financial, personnel, and payroll operations, ensuring the smooth functioning of our department.Key ResponsibilitiesCoordinate...

  • Healthcare Administration Program Director

    1 week ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job Title: Director of Healthcare Administration ProgramThe University of Massachusetts is seeking a highly qualified Director of Healthcare Administration Program to lead our online Masters of Healthcare Administration (MHA) program. As a key member of the School of Public Health and Health Sciences, you will be responsible for providing strategic, fiscal,...

  • Benefit Programs Specialist

    2 weeks ago

    Amherst, Virginia, United States Virginia Jobs Full time

    Job Title: Benefit Programs Specialist I/IIAmherst County is seeking a highly skilled Benefit Programs Specialist I/II to manage eligibility determinations and case management for Foster Care and Adoption cases. The ideal candidate will possess strong critical thinking and investigative skills, as well as effective communication abilities.Key...

  • Administrative Services Coordinator

    7 days ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThe University of Massachusetts is seeking a highly organized and detail-oriented Administrative Services Coordinator to support the Libraries' Human Resources department. This role will be responsible for maintaining student employee records, processing payroll, and providing training and support to library staff.Key ResponsibilitiesMaintain...

  • Benefit Programs Specialist

    7 days ago

    Amherst, Virginia, United States Virginia Jobs Full time

    Job Title: Benefit Programs Specialist I/IIVirginia Jobs is seeking a highly skilled Benefit Programs Specialist I/II to join our team in Amherst County, Virginia. As a key member of our Department of Social Services, you will play a critical role in managing eligibility determinations and case management for Foster Care and Adoption cases.Key...

  • Human Resources Specialist

    2 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryUnder the direction of the Assistant Director of Employee Relations & Wellness, the Clerk IV (Leaves Specialist) position is responsible for the execution of the Human Resources (HR) process for Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic personnel actions.Key...

  • Graduate Education Recruitment Specialist

    2 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryUnder the direction of the Director of Marketing Strategy and Communications for Isenberg Graduate and Professional Programs, the Graduate Education Recruitment Specialist will be responsible for managing qualified leads for Isenberg Graduate and Professional programs. The position will work closely with all program personnel to actively pursue...

  • Clerk IV Position

    1 month ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryUnder the direction of the Assistant Director of Employee Relations & Wellness, the Clerk IV (Leaves Specialist) position is responsible for the execution of the Human Resources (HR) process for Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic personnel actions.Key...

  • Employment Eligibility Specialist

    1 month ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThe University of Massachusetts is seeking a highly skilled Employment Eligibility and I-9 Specialist to join our Human Resources team. As a key member of our team, you will be responsible for ensuring the University's compliance with federal I-9 employment eligibility regulations. This includes timely identification and resolution of employment...

  • Extension Program Coordinator

    2 days ago

    Amherst, Virginia, United States University of Massachusetts Full time

    University of Massachusetts is seeking a talented Extension Program Coordinator for a Horticulture Specialist role. Located in the beautiful Pioneer Valley of Western Massachusetts, our institution is a nationally ranked public research university offering a wide range of undergraduate, graduate, and professional degrees. As a key member of our team, you...

  • Research Fellow

    1 week ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job Title:Research Fellow - Safe Drinking Water SpecialistJob Summary:We are seeking a highly skilled Research Fellow to join our team at the University of Massachusetts. The successful candidate will provide technical support to the Massachusetts Department of Environmental Protection (MassDEP) in the development and implementation of drinking water...

  • Office Associate III

    2 weeks ago

    Amherst, Virginia, United States Virginia Jobs Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Associate III to join our team at the Virginia Department of Social Services. This part-time position will provide administrative support to our front desk team and serve as the initial point of contact for visitors and callers.Key ResponsibilitiesProvide exceptional customer service and...

  • Applications Analyst

    4 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    About the RoleWe are seeking a highly skilled Applications Analyst to join our team at the University of Massachusetts. As an Applications Analyst, you will be responsible for analyzing, developing, deploying, administering, and supporting information systems and related technology to support core business and organizational functions in Administration and...

  • Applications Analyst

    4 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThe University of Massachusetts is seeking a highly skilled Applications Analyst to join our team. As an Applications Analyst, you will be responsible for analyzing, developing, deploying, administering, and supporting information systems and related technology to support core business and organizational functions in Administration and Finance.Key...

  • Human Resources Coordinator

    1 week ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThe Human Resources (HR) Coordinator provides strategic guidance and operational support for all human resources functions within the Central HR Office. This role is critical to maintaining operational efficiency within the HR department and ensuring the implementation of best practices.Key ResponsibilitiesProvides guidance and operational support...

  • Interim Student Bridges Program Director

    2 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryUnder the general direction of the Assistant Vice Chancellor for Advocacy, Inclusion & Support Programs (AISP), this interim position provides program and operational leadership for the Student Bridges Program. As a key leader in the AISP collaborative, the successful candidate will serve as the primary liaison to Student Bridges Faculty Advisor,...

  • Interim Student Bridges Program Director

    2 weeks ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Job SummaryThis is an interim one-year position that provides program and operational leadership and oversight for the Student Bridges Program. The successful candidate will serve as a key leader in the AISP collaborative and as the primary liaison to Student Bridges Faculty Advisor, community partners/agencies, and campus partners.Key...

  • Head of Centralized Research Facilities

    2 months ago

    Amherst, Virginia, United States University of Massachusetts Full time

    Head of Centralized Research Facilities Job Type: Full-Time Staff Department: Institute for Applied Life SciencesAbout the University of Massachusetts The University of Massachusetts is a premier public research institution, recognized nationally for its comprehensive range of undergraduate, graduate, and professional programs. The campus spans nearly 1,450...

  • Care Coordinator

    4 weeks ago

    Amherst, Virginia, United States Horizon Behavioral Health Full time

    Job SummaryHorizon Behavioral Health is seeking a highly skilled Care Coordinator to join our team. As a Care Coordinator, you will play a vital role in providing mental health services to students in the school system.Key ResponsibilitiesEngage with students, school administration officials, and teachers to provide mental health services and support.Conduct...

Administrative Support Specialist

2 months ago

Amherst, Virginia, United States University of Massachusetts Full time
Administrative Support Specialist

Job Type: Full-Time Staff
Department: Bursar's Office
Pay Grade: 11
Categories: Administrative & Office Support

About the University of Massachusetts

The University of Massachusetts is a leading public research institution, renowned for its comprehensive range of undergraduate, graduate, and professional programs. Nestled in the picturesque Pioneer Valley, the campus spans nearly 1,450 acres, providing a vibrant cultural atmosphere while being conveniently located near major urban areas. The University is also part of the Five Colleges consortium, enhancing the intellectual vibrancy of the region.

Position Overview

This role involves providing essential support to the UCard Office, which manages approximately 25,000 to 30,000 cardholder accounts and produces around 15,000 cards each year.

Key Responsibilities
  • Supervise photo submissions and manage office photo operations.
  • Oversee UCard production, distribution, and mailing processes.
  • Track and manage the production of badges, department debit cards, and related deposits.
  • Maintain UCard Office equipment and procure necessary supplies.
  • Handle account closures, refund requests, and fee submissions for individual and bulk accounts.
  • Conduct weekly deposit pick-ups and reconciliations.
  • Prepare and deliver UCard deposits while maintaining accurate records.
  • Organize and digitize UCard file archives.
  • Recruit, train, schedule, and supervise student employees.
  • Manage UCard Office communications, addressing inquiries efficiently.
  • Collaborate with the UCard Manager and other departments.
  • Assume management responsibilities in the absence of the UCard Manager.
  • Support the University’s affirmative action policies.
Additional Duties
  • Perform other related tasks as assigned.
Required Qualifications
  • Exceptional customer service abilities.
  • Strong teamwork skills.
  • Proficient in personal computer applications, particularly internet and spreadsheet software.
  • Ability to quickly acquire new skills.
  • High level of accuracy and attention to detail.
  • Capability to supervise staff and work independently.
  • Consistent attendance and punctuality.
Preferred Qualifications
  • Thorough understanding of University policies regarding UCard issuance.
  • Experience with specialized equipment and software.
  • Knowledge of financial regulations related to UCard operations.
  • Familiarity with student employee hiring practices.
Work Environment

Standard office setting.

Supervisory Responsibilities

Functional oversight of 2-4 student employees.

Work Schedule

Monday to Friday; 8:30 AM to 5:00 PM.

Salary Information

Grade 11, USA/MTA.

Application Instructions

Interested candidates should submit a resume along with their application. References will be verified for finalists. Candidates should be prepared to provide contact information for three professional references.

The University of Massachusetts is dedicated to equal opportunity and affirmative action, ensuring a diverse and inclusive environment for all employees and applicants.