Academic Department Coordinator
5 days ago
Amherst College is seeking a highly organized and detail-oriented Academic Department Coordinator to provide administrative support for two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. The successful candidate will work closely with the chairs and program faculty to carry out the programs' business, including curricular support, event management, budget support, and communications.
Key Responsibilities- Provide administrative support to the chairs and program faculty in carrying out programs' business according to the academic calendar
- Coordinate and attend programs' meetings, prepare relevant materials, and take meeting minutes, as appropriate
- Assist with the programs' external reviews (including self-study)
- Coordinate programs' annual prizes and fellowships for majors
- Update course information in the Course Catalog, CPI/EMS, and Workday
- Assist with course logistics, including course materials and field trips
- Assist students and faculty with majors' records
- Assist with thesis and capstone logistics
- Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters
- Outreach and coordination with faculty offering courses for the programs
- Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events
- Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
- Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
- Process purchase orders, invoices, and reimbursements
- Monitor budgets in collaboration with the programs' chairs and director of academic finance
- Coordinate and maintain student employment and casual hiring
- Maintain programs' website and electronic files
- Coordinate the schedules of and stock supplies (including printers) in common space(s)
- Serve as the liaison between the programs' and diverse community of students, faculty, and staff across campus, Five College community, and the public
- Maintain a welcoming, inclusive, and respectful study and work environment
- High school degree or equivalent
- One year of related experience
- Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
- Ability to take initiative, work independently, and work collaboratively
- Demonstrated high level of attention to detail
- Sensitivity to issues of confidentiality
- Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
- Experience working collaboratively with a diverse community
- Associate's degree
- Three years or more of related experience at a higher education institution
- Experience working with Workday or other ERP software
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Academic Department Coordinator
7 days ago
Amherst, Massachusetts, United States Amherst College Full timeJob SummaryAmherst College is seeking a highly organized and detail-oriented Academic Department Coordinator to provide administrative support to two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. The successful candidate will be responsible for providing comprehensive administrative support in all areas...
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Academic Department Coordinator
3 days ago
Amherst, Massachusetts, United States Amherst College Full timeJob SummaryAmherst College is seeking a highly organized and detail-oriented Academic Department Coordinator to provide comprehensive administrative support to two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. The successful candidate will demonstrate excellent written and verbal communication skills,...
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