Administrative Coordinator

3 days ago


New Orleans, Louisiana, United States Dillard University Full time
Job Summary

Dillard University is seeking a highly skilled and detail-oriented Administrative Specialist to join our team. The successful candidate will provide administrative support to the College of Nursing, ensuring the smooth operation of daily activities and special projects.

Key Responsibilities
  • Provide administrative support to the College of Nursing, including managing workload, maintaining confidentiality, and ensuring timely completion of tasks.
  • Screen incoming calls, mail, and email correspondence, and respond independently when possible.
  • Manage documents, maintain filing systems, and collect and distribute mail and other correspondence.
  • Arrange travel itineraries and reservations for the Dean, faculty, and consultants.
  • Compile reports for various agencies and organizations, including the Accreditation Commission for Education in Nursing (ACEN) and the Louisiana State Board of Nursing (LSBN).
  • Provide onboarding for students admitted to the masters of nursing program.
  • Interface with the LSBN regarding licensure verification for masters nursing majors.
  • Prepare affiliation contracts and maintain a system for validating faculty licensure renewal.
  • Take minutes for College of Nursing graduate education meetings.
Requirements
  • Bachelor's degree. Graduate education preferred.
  • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions.
  • Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information.
  • Excellent communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public.


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