Accounts Receivable Support Coordinator

2 weeks ago

Columbia, Missouri, United States EquipmentShare Full time
Join EquipmentShare as a Credit and Collections Administrative Specialist

EquipmentShare is looking for a dedicated Credit and Collections Administrative Specialist to provide essential support to the Director and their team. This proactive and engaging team member will play a crucial role by delivering assistance in various areas including project oversight, vendor payment processing, team engagement activities, month-end financial close, customer rebate management, and support for acquisition-related initiatives. The position involves a variety of financial and administrative responsibilities to ensure seamless operations and adherence to company policies.
Key Responsibilities
  • Deliver comprehensive administrative assistance to the Director of Accounts Receivable, Credit, and Collections.
  • Participate in departmental and corporate project initiatives, ensuring effective communication with key stakeholders during meetings.
  • Contribute to the development and maintenance of the Accounts Receivable and Credit acquisition processes.
  • Facilitate communication between credit, collections, and AR teams throughout the acquisition process.
  • Conduct reviews of departmental budgets and assist in financial planning efforts.
  • Uphold confidentiality regarding acquisition projects, ensuring information is shared only with those who have signed appropriate non-disclosure agreements.
  • Foster relationships with corporate acquisition teams and other critical departments during the acquisition process.
  • Manage customer rebates and related documentation, while organizing and celebrating department employees' work anniversaries and birthdays to enhance team morale.
  • Assist in planning and coordinating departmental meetings, including scheduling, preparing agendas, and taking minutes.
  • Support the department during month-end and quarter-close activities, providing necessary administrative and accounting assistance.
  • Offer support to fellow team members and department managers as needed.
  • Assist with external audits by responding to inquiries as required.
  • Exhibit strong organizational skills to ensure efficient and effective departmental operations.
  • Process purchase orders for departmental vendors and ensure timely payments.
Why Choose EquipmentShare?
  • Competitive salary structure.
  • Comprehensive medical, dental, and vision coverage for full-time employees.
  • 401(k) plan with company matching.
  • Generous paid time off (PTO) along with company-paid holidays.
  • Well-stocked breakroom and full kitchen with chef-prepared meals daily.
  • State-of-the-art onsite gym with instructor-led courses and gym stipend for remote employees.
  • Seasonal and year-round wellness challenges.
  • Company-sponsored events, including annual family gatherings and social hours.
  • Opportunities for community engagement through volunteering and local charity initiatives, offering 16 hours of paid volunteer time annually.
  • Career and professional development opportunities through conferences, events, seminars, and continued education.
About You

At EquipmentShare, we are committed to transforming an entire industry, and we seek individuals who are inspired by this mission and ready to embrace the challenge. Our employees are given ample opportunities to grow, achieve personal and professional success, and make a meaningful impact in an industry that has long resisted change.
Skills & Qualifications
  • Exceptional communication skills, both written and verbal.
  • Experience in implementing process improvements and change management.
  • Ability to research and understand various AR/Credit roles to become a key resource during acquisitions.
  • Strong organizational skills are essential.
  • Capability to prioritize tasks effectively and manage daily priorities.
  • Willingness to learn and implement organizational processes using spreadsheets and project management tools.
  • Extensive customer service and project management experience required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Education and Experience:
  • High school diploma or equivalent education or experience required.
  • College degree preferred.
  • Experience in accounting is preferred.
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to lift at least 15 pounds.
EquipmentShare is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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