Administrative Operations Manager

2 weeks ago

Las Vegas, Nevada, United States Otsy, Inc. Full time
Job Overview

Company Culture / Introduction

Otsy, Inc. stands at the forefront of the social travel marketplace, revolutionizing how travel is explored, trusted, and reserved. We are a vibrant and rapidly expanding organization, seeking a detail-oriented and proactive Administrative Operations Manager to spearhead our administrative functions and guarantee the seamless operation of our office environment. If you aspire to contribute meaningfully and be part of an innovative team, Otsy, Inc. is the ideal workplace for you.

Key Responsibilities:

  • Leadership: Direct and supervise the administrative team, ensuring optimal performance and productivity in all activities.
  • Contract Evaluation: Assess customer agreements to verify expenses and confirm that arrangements are profitable and align with corporate objectives.
  • Travel Coordination: Oversee and manage clients' travel arrangements and bookings, ensuring precision and timely updates.
  • Office Management: Administer daily office functions, including inventory management, correspondence handling, and equipment oversight.
  • Event Coordination: Plan and execute company events, meetings, and team-building initiatives.
  • Human Resources Assistance: Support the onboarding process for new hires, maintain employee records, and manage employee benefits. Oversee employee leave requests and address daily HR-related matters within the office.
  • Financial Management: Process invoices and manage expense documentation.
  • Vendor Relations: Collaborate with vendors and service providers to ensure smooth office operations.
  • Facility Oversight: Maintain a clean, organized, and productive office environment.
  • Communication Facilitation: Act as a liaison between staff and management, promoting clear communication and a positive workplace atmosphere.

Qualifications:

  • Experience: Minimum of 3 years in office management or administrative support, with a proven track record in team leadership.
  • Contract Management: Proficient in evaluating contracts to ensure profitability and manage costs.
  • Travel Management: Experienced in coordinating clients' travel logistics and reservations.
  • HR Knowledge: Familiar with managing HR-related tasks, including leave management and workplace issues.
  • Organizational Skills: Exceptional ability to organize and multitask effectively.
  • Communication Skills: Strong verbal and written communication abilities.
  • Technical Proficiency: Skilled in office software (e.g., MS Office, Google Workspace) and basic IT troubleshooting.
  • Problem-Solving Skills: Capable of anticipating needs and proactively addressing challenges.
  • Team Collaboration: A cooperative mindset with the ability to work independently and take initiative.
  • Attention to Detail: Meticulous attention to detail and accuracy in all tasks.
Company Overview

Otsy, Inc. is pioneering the social travel marketplace, transforming how travel is discovered, trusted, and booked. We are looking for a highly skilled and motivated individual to contribute to the advancements we are making in both travel and technology to help realize this vision. Our team comprises talented developers and designers committed to innovation.

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