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Administrative Coordinator

2 months ago

Las Vegas, Nevada, United States K&B Communications LLC Full time
Job Overview

The Office Operations Specialist will play a crucial role in maintaining the efficiency of our office environment by executing a variety of administrative and clerical duties. This position demands exceptional communication skills, meticulous attention to detail, and the capability to manage multiple tasks in a dynamic setting.

Core Responsibilities
  • Appointment Scheduling:
    • Oversee the calendar for executives, ensuring that all meetings, appointments, and commitments are arranged systematically.
    • Facilitate and coordinate appointments for clients and internal gatherings.
    • Organize and schedule interviews for prospective candidates.
  • Telephone Management:
    • Professionally answer and route phone calls.
    • Address inquiries, provide necessary information, and resolve issues as they arise.
  • Social Media and Podcast Coordination:
    • Manage and respond to messages on professional networking platforms.
    • Arrange podcast interviews, ensuring all logistical details are managed efficiently.
  • Billing and Invoicing:
    • Prepare and dispatch invoices to clients promptly.
    • Follow up on pending invoices to ensure timely payments.
  • Supply Chain Management:
    • Monitor office supplies and reorder inventory as necessary to maintain sufficient stock levels.
    • Collaborate with suppliers to place orders, track deliveries, and manage inventory documentation.
  • General Administrative Assistance:
    • Support various administrative tasks and projects as needed.
    • Maintain organized filing systems for both physical and electronic documents.
    • Assist in the preparation of reports, presentations, and written correspondence.
Qualifications
  • A minimum of 3 years of experience in an Office Administrator, Administrative Assistant, or a comparable role.
  • Ability to work remotely with occasional onsite presence as required.
  • Strong organizational skills and ability to handle multiple tasks simultaneously.
  • Excellent written and verbal communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with office management software.
  • Detail-oriented with strong prioritization skills.
  • Ability to work independently as well as collaboratively within a team.
Education
  • High school diploma or equivalent is required; an associate's or bachelor's degree in business administration or a related field is preferred.

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