Senior Executive Assistant
2 weeks ago
Company Background
Griffin Capital Company, LLC is a prominent manager of qualified opportunity funds, specializing in the development of multifamily properties situated in designated opportunity zones across the nation. Since 2019, the firm has successfully raised approximately $1.3 billion in equity capital through independent broker-dealer and registered investment advisor channels, focusing on multifamily development strategies. Currently, the company is actively engaged in fundraising efforts and has a robust pipeline of multifamily projects exceeding $4.2 billion in total costs, translating to around 13,000 units with an anticipated stabilized value of $5.3 billion.
Role Summary
The Executive Assistant will provide high-level administrative support to the Chief Investment Officer and other senior members of the Real Estate team, ensuring the smooth operation of various administrative functions to enhance departmental efficiency.
Key Responsibilities
- Manage and coordinate the calendars of the Chief Investment Officer (CIO), including scheduling appointments, tracking significant events, and optimizing time management.
- Deliver comprehensive administrative assistance to the real estate team, which includes managing communications, preparing documentation, and organizing files.
- Serve as the primary liaison between the CIO, senior management, and both internal and external stakeholders, facilitating effective communication through correspondence management and call screening.
- Organize travel arrangements and itineraries, compile necessary documents for travel-related meetings, and oversee responses to event invitations. Assist in preparing and submitting expense reports, ensuring compliance with company policies.
- Coordinate and schedule internal and external meetings, preparing and distributing agendas, materials, and minutes as required.
- Maintain departmental records, including organizational charts, vendor lists, contract databases, invoices, and confidential documents.
- Address general inquiries, take messages, and respond to routine questions. Collaborate with fellow administrative staff to ensure seamless communication and coverage.
- Work alongside other administrative personnel to effectively distribute and manage workloads, ensuring timely completion of tasks.
- Execute additional administrative or clerical duties as assigned by the CIO and senior management to support the real estate team's operations.
Qualifications
- A minimum of three years of experience in an Executive Assistant capacity, with five or more years of general administrative experience preferred.
- Experience in supporting C-level executives or senior management is highly desirable.
- An Associate's degree or equivalent from a two-year college, or a comparable combination of education and experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint; familiarity with Concur is advantageous.
- Basic understanding of the finance or real estate sectors is beneficial.
- A Notary Public License is a plus, though not mandatory.
Skills and Competencies
- Outstanding organizational and multitasking capabilities with a strong attention to detail.
- Excellent verbal and written communication skills, enabling professional interaction with all organizational levels and external partners.
- Strong time management abilities, with a focus on prioritizing tasks and meeting deadlines.
- Proactive in anticipating needs, identifying potential challenges, and implementing solutions.
- Proven ability to handle confidential information with discretion and maintain integrity.
- Strong interpersonal skills, fostering positive working relationships.
- High accuracy and attention to detail in all work aspects.
- Dependable and reliable, demonstrating a strong work ethic and commitment to excellence.
- Willingness to work outside regular business hours as necessary to accommodate executive activities and travel schedules.
Compensation and Benefits
The salary range for this full-time, non-exempt position is between $70,000 and $90,000, plus eligibility for bonuses and benefits.
Griffin Capital offers a comprehensive benefits package designed to support the physical, financial, and emotional well-being of its employees, including:
- 100% company-paid individual Medical and Dental Insurance.
- 100% company-paid individual Life and Long- and Short-Term Disability Insurance.
- 401(k) plan with up to 4% matching and full vesting.
- Paid time off (PTO) starting at 17 days per year, with increases after two years of service.
- A yearly Birthday Holiday and paid time off for community service.
- Access to a state-of-the-art onsite gym.
- Company-funded Lifestyle Spending Account.
- Access to various health and tax-advantaged benefits.
Benefits availability may vary based on location and employment type and may have specific eligibility requirements. Griffin reserves the right to modify these benefits at any time without prior notice.
Additionally, the firm provides hybrid work options tailored to specific roles, an employee-led professional development program, and opportunities for community involvement through its Griffin Care and Community Committee.
Equal Employment Opportunity Statement
Griffin Capital is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex, gender identity, sexual orientation, or any other basis protected by applicable law.
We are committed to considering qualified applicants with criminal histories in compliance with local and federal laws. Griffin Capital will provide reasonable accommodations for individuals with disabilities in accordance with legal obligations.
*Compensation information provided is an estimate for this position only and may vary based on location and other factors.
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