Operations Trainee, Autumn 2024

1 week ago

Washington, Washington, D.C., United States EFI Foundation Full time
Position Overview


Role Summary:

Title: Operations Intern or Fellow
Reports to: Operations Manager
Status: Nonexempt, temporary

Compensation:
The Operations Intern role offers a pay rate of $20 per hour. This position is designed for individuals who have recently completed high school or are currently enrolled in an undergraduate program.

The Operations Fellow role provides a compensation of $27 per hour, aimed at individuals pursuing or who have recently obtained an advanced degree.

About EFI Foundation:
The EFI Foundation is a nonprofit organization based in Washington, dedicated to leveraging technology and policy innovation to expedite the transition to clean energy. Our leadership comprises individuals with extensive experience across government, academia, and the private sector, ensuring rigorous, fact-based analysis supported by a diverse network of experts.

Key Responsibilities:

  • Oversee office supplies and inventory; ensure adequate stock levels and place orders as necessary.
  • Facilitate in-person meetings; reserve conference rooms, coordinate catering, and manage guest access.
  • Prepare meeting spaces, including setting up audiovisual equipment and materials.
  • Welcome and assist visitors upon their arrival.
  • Organize and maintain digital files for easy access and proper storage.
  • Assist with various special projects as required.
  • Provide general administrative support, including mail handling and phone answering.
  • Occasionally assist with calendar management and scheduling under the guidance of the Executive Assistant.
  • Contribute to fostering a positive and efficient office atmosphere.

Time Allocation:

  • Office Support (Meeting Coordination & Inventory Management): approximately 40%
  • File and Contract Organization: approximately 25%
  • General Administrative Support: approximately 25%
  • Special Projects: approximately 10%

Ideal Candidate Profile:

  • Highly organized and detail-oriented, with the ability to multitask effectively.
  • Strong communication and interpersonal skills.
  • Proactive, capable of working independently as well as collaboratively.
  • Adaptable to shifting priorities and tasks.
  • Comfortable with ambiguity and quick changes, with a knack for identifying creative solutions.
  • A positive mindset and eagerness to learn.

Qualifications:

  • High school diploma or equivalent.
  • Availability to work between 20-40 hours weekly.
  • Preferred: 1-3 years of experience in an office environment.
  • Preferred: Familiarity with Microsoft Office Suite, SharePoint, and videoconferencing tools such as Microsoft Teams and Zoom.
  • Bonus: Knowledge of Salesforce, ContractWorks, GoCo, and JazzHR systems.
  • U.S. citizenship or authorization to work in the United States.
  • Proof of COVID-19 vaccination.

Commitment to Diversity:
The EFI Foundation is an Equal Employment Opportunity employer. We encourage applications from women, people of color, LGBT individuals, people with disabilities, and veterans. We value diversity and strive to create an inclusive workplace.

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