Clerical Support Officer 3
2 weeks ago
Are you looking for a rewarding opportunity to utilize your administrative skills? Do you thrive in a collaborative environment where you can assist others? The Commonwealth of Pennsylvania is in search of a dedicated and detail-oriented Administrative Support Specialist 3 to join our Clinical Services division. Become part of our dynamic team and contribute to the seamless operation of our office.
ROLE RESPONSIBILITIESIn this role, you will provide essential clerical and administrative assistance to the Clinical Services departments, which encompass Dental, Medical, Pharmacy, Psychiatry, and Social and Rehabilitative Services. Your responsibilities will include:
- Coordinating schedules for various staff members and ensuring adequate staffing levels.
- Managing overtime opportunities and monitoring overtime hours worked.
- Compiling and generating reports, as well as transcribing clinical and non-clinical data into official documents.
- Drafting letters, filing notes, and preparing memorandums, reports, notices, and policies as assigned.
The ideal candidate will possess proficiency in Microsoft Word, Excel, and Adobe Acrobat Pro.
Work Schedule and Additional Information:
- Full-time position.
- Work hours are from 12:00 PM to 8:00 PM, Monday through Friday, with a 30-minute lunch break.
- This role may require flexible hours to meet operational demands.
- No overtime, shift work, or travel is necessary.
- Complimentary parking is provided.
- Salary: The starting salary may be non-negotiable in certain cases.
Minimum Experience and Training:
- One year of experience as a Clerical Assistant 2 (commonwealth title); or
- One year of experience in a moderately complex clerical role; or
- An equivalent combination of experience and training.
Additional Requirements:
- Applicants must meet the residency requirements of Pennsylvania.
- Candidates must be capable of performing essential job functions.
Legal Requirements:
- Successful completion of a background investigation is mandatory.
- A conditional offer of employment will necessitate a medical examination.
- This position is subject to the Older Adult Protective Services Act, requiring satisfactory criminal history reports.
Application Process:
- Resumes and cover letters will not be reviewed; eligibility must be demonstrated through the application.
- If claiming educational qualifications, attach a copy of your college transcripts.
- Applications must be submitted by the closing date; late submissions will not be accepted.
- Failure to adhere to application requirements may result in disqualification.
Veterans' Preference:
- Pennsylvania law provides employment preference for qualified veterans for many state and local government positions.
Accommodations:
- If you require accommodations due to a disability during the interview process, please communicate your needs in advance.
The Commonwealth is an equal opportunity employer committed to a diverse workforce, valuing inclusion and encouraging all qualified individuals to apply.
EXAMINATION INFORMATION- Completing the application, including all supplemental questions, serves as your examination for this position.
- Your score will be based on the detailed information provided in your application.
- Scores are valid only for this specific posting.
- Only one application/test is permitted for this posting.
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