Clerical Assistant 3

1 month ago

Clarks Summit, United States Commonwealth of Pennsylvania Full time
THE POSITION

Are you seeking an exciting career where you have the ability to showcase your clerical skill set? Do you enjoy helping others and being part of a team? The Pennsylvania Department of Human Services is actively seeking a detail-oriented and motivated Clerical Assistant 3 to be a part of our Clinical Services department at Clarks Summit State Hospital. Join our supportive team environment and ensure office operations are as efficient and effective as possible

DESCRIPTION OF WORK

In this position, you will be tasked with providing clerical and office support for the Clinical Services departments which include Dental, Medical, Pharmacy, Psychiatry, and Social and Rehabilitative Services. Your duties will include scheduling work for many staff; ensuring sufficient staffing coverage; and posting overtime opportunities. You will also monitor overtime, as well as track and record the hours of voluntary and mandatory overtime worked. In addition, you will compile reports; transcribe dictated, recorded, abstracted, and handwritten clinical and non-clinical data and information into documents; and type letters, file notes, memorandums, reports, notices, and policies and procedures as assigned. An ideal candidate for the position will be proficient using Microsoft Word and Excel, and Adobe Acrobat Pro.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

  • Full-time employment
  • Work hours are 12:00 PM to 8:00 PM, Monday - Friday, with 30-minute lunch.
    • This position requires with notice flex hours and schedule to meet operational needs.
  • No overtime, shift work, or travel required.
  • FREE PARKING
  • Salary:In some cases, the starting salary may be non-negotiable.
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

  • One year as a Clerical Assistant 2 (commonwealth title); or
  • One year of moderately complex clerical experience; or
  • An equivalent combination of experience and training.

Other Requirements:

  • You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
  • You must be able to perform essential job functions.

Legal Requirements:

  • You must pass a background investigation.
  • A conditional offer of employment will require a medical examination.
  • This position falls under the provisions of the Older Adult Protective Services Act.
    1. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

  • Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

  • Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

  • 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION
  • Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
  • Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
  • Your score is valid for this specific posting only.
  • You must provide complete and accurate information or:
    1. your score may be lower than deserved.
    2. you may be disqualified.
  • You may only apply/test once for this posting.
  • Your results will be provided via email.

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