Administrative Assistant for Academic Operations
2 days ago
Role Overview
The Office Administrative Associate provides critical support to the Academic Records Unit at Community College of Philadelphia. This role requires strong organizational, communication, and technical skills to maintain accurate enrollment records, process academic transcripts, and communicate effectively with students, faculty, and staff.
Main Responsibilities
- Process duplicate PIDMs, update student PA Secure Identification information, and prepare excused withdrawal requests.
- Review and process enrollment error reports from the National Student Clearinghouse, provide online degree verification services, and assist with grade adjustments and attendance reporting.
- Provide clerical support to supervisors, manage Records department email accounts, and respond to inquiries regarding academic record issues.
- Maintain accurate and up-to-date records, ensure compliance with FERPA regulations, and adhere to College policies and procedures.
Required Skills
- High school diploma or GED equivalent required; minimum five years of experience in an administrative or clerical support position preferred.
- Strong communication, interpersonal, organizational, record keeping, and time management skills required.
- Demonstrated excellence in providing customer service, proficiency with MS Word and Excel, and experience working with people from diverse backgrounds essential.
- Ability to work extended hours and occasional Saturdays as needed, full and regular attendance required.
Compensation and Benefits
The estimated annual salary for this position is $45,000-$60,000, dependent on qualifications and experience. We also offer a comprehensive benefits package, including health insurance, paid time off, and retirement savings plan.
-
Philadelphia, Pennsylvania, United States Community College of Philadelphia Full timeJob Summary:The Administrative Associate for Academic Records will provide administrative and clerical support to the Academic Records Unit at Community College of Philadelphia. This role requires a minimum of five years of experience in an administrative or clerical support position, with strong communication and interpersonal skills.Key...
-
Academic Operations Coordinator
2 days ago
Philadelphia, Pennsylvania, United States Community College of Philadelphia Full timeJob Description:The Academic Operations Coordinator will serve as the primary point of contact for students, faculty, and staff regarding various academic operations. This role requires a highly organized and detail-oriented individual who can multitask effectively, think critically, and communicate clearly.About the Role:Responsibilities include:Providing...
-
Academics Operations Specialist
2 weeks ago
Philadelphia, Pennsylvania, United States Kipp Full timeUnlock Your Potential with KIPP Philadelphia SchoolsWe are seeking a highly organized and detail-oriented Academics Operations Specialist to join our team. This role will play a critical part in supporting the success of our students and teachers.About UsKIPP Philadelphia Schools is a national network of free, open-enrollment, college-preparatory public...
-
Philadelphia, Pennsylvania, United States Drexel University Full timeAbout the Role: As a Strategic Arts Administrator for Academic Excellence, you will play a vital part in fostering student artistic development and learning in our esteemed Arts Administration and Museum Leadership program.
-
Clinical Operations Assistant
22 hours ago
Philadelphia, Pennsylvania, United States Penn Medicine Full time**Clinical Operations Assistant**The Clinical Operations Assistant plays a critical role in supporting the clinical operations team at Penn Medicine. This position is responsible for coordinating various program meetings, implementing and managing follow-up items from planning meetings, and maintaining administrative oversight of meeting schedules in a...
-
Academic Operations Coordinator
2 weeks ago
Philadelphia, Pennsylvania, United States University of Pennsylvania Full timeAbout the RoleWe are seeking a highly skilled and organized Academic Operations Coordinator to join our team at the University of Pennsylvania. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the success of graduate students and postdoctoral scholars.
-
Academic Records Coordinator
22 hours ago
Philadelphia, Pennsylvania, United States Community College of Philadelphia Full timeJob SummaryWe are seeking an highly organized and detail-oriented Office Administrative Associate to join our team at Community College of Philadelphia. This role provides administrative and clerical support for the Academic Records Unit, ensuring accurate enrollment status and degree awards, processing academic transcripts, correcting and updating academic...
-
Academics Team Operations Coordinator
2 weeks ago
Philadelphia, Pennsylvania, United States KIPP Philadelphia Public Schools Full timeAbout KIPP Philadelphia Public SchoolsKIPP Philadelphia Public Schools is a national network of free, open-enrollment, college-preparatory public schools committed to partnering with students and families to disrupt systemic educational inequity and create a future without limits.We are part of the national KIPP Public Schools network and currently lead...
-
Medical Operations Coordinator
3 weeks ago
Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full timePenn Medicine is a leading academic medical center dedicated to providing exceptional patient care, conducting innovative research, and educating future healthcare leaders. Our team collaborates with top professionals across various disciplines to deliver cutting-edge treatments and solutions.OverviewWe are seeking an experienced Medical Operations...
-
Administrative Assistant
21 hours ago
Philadelphia, Pennsylvania, United States Penn Medicine Full timePenn Medicine is a leading academic medical center dedicated to providing exceptional patient care and conducting innovative research.About the RoleWe are seeking an experienced Administrative Coordinator to provide advanced support to our team, focusing on customer service, meeting patient satisfaction goals, and managing calendars.Key...
-
Academic Records Coordinator
2 weeks ago
Philadelphia, Pennsylvania, United States Community College of Philadelphia Full timeAbout the RoleAt Community College of Philadelphia, we're committed to delivering exceptional support services to our students. As an Administrative Support Specialist - Academic Records, you'll play a vital role in maintaining accurate and up-to-date academic records, ensuring seamless student experiences.Key ResponsibilitiesVerify student enrollment status...
-
Administrative Support Specialist
2 weeks ago
Philadelphia, Pennsylvania, United States Penn Medicine Full timeAbout Penn MedicinePenn Medicine is a leading academic medical center dedicated to delivering exceptional patient care, conducting innovative research, and educating future healthcare professionals.Job Title: Administrative CoordinatorAbout the RoleThis is an exciting opportunity to join our team as an Administrative Coordinator. The successful candidate...
-
Philadelphia, Pennsylvania, United States University of Pennsylvania Full timeThe University of Pennsylvania is seeking an experienced Administrative Coordinator to join the Wharton School team. This role will provide comprehensive administrative support to a dynamic and diverse academic department.This position serves over 20+ faculty members, 15+ lecturers, 10+ postdoctoral researchers, 50+ graduate students, and 7 staff members,...
-
Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full timePennsylvania Medicine is a leading academic medical center that prioritizes delivering the highest quality care to patients. As an esteemed member of our team, you will be part of a collaborative environment where top professionals from various disciplines work together.About the JobThe Senior Administrative Services Manager will oversee day-to-day...
-
Highly Skilled Administrative Professional
3 weeks ago
Philadelphia, Pennsylvania, United States Penn Medicine Full timeAbout Penn MedicinePenn Medicine is a leading academic medical center dedicated to providing exceptional patient care, conducting innovative research, and educating the next generation of healthcare professionals.Job SummaryWe are seeking an experienced Administrative Assistant to support the Volunteer Services Department. This role will provide...
-
Administrative Operations Specialist
2 weeks ago
Philadelphia, Pennsylvania, United States Drexel University Full timeDrexel University is seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive support to the Office of Community Health and Inclusive Excellence. As an essential member of the team, you will facilitate the office's operations, enhance communication, and support community outreach initiatives. This role requires...
-
Critical Care Physician
2 weeks ago
Philadelphia, Pennsylvania, United States Thomas Jefferson University & Jefferson Health Full timeJob SummaryWe are seeking a highly skilled Critical Care Physician to join our faculty in the Department of Anesthesiology at Thomas Jefferson University. This is an exceptional opportunity for a dedicated professional to contribute to the education and training of residents and fellows, while also delivering high-quality patient care.About UsThomas...
-
Hotel Administrative Assistant
1 week ago
Philadelphia, Pennsylvania, United States The Bellevue Hotel Full timeJob DescriptionWe are looking for a highly motivated Hotel Administrative Assistant to join our team at The Bellevue Hotel. As a Hotel Administrative Assistant, you will provide administrative support to the Human Resources Department and assist with various tasks related to employee relations, training, and benefits administration.Key...
-
Philadelphia, Pennsylvania, United States Lewis Katz School of Medicine at Temple University Full timeThe Lewis Katz School of Medicine at Temple University's Department of Obstetrics, Gynecology and Reproductive Sciences invites board-certified or eligible obstetricians/gynecologists to join their esteemed clinical team. As a valued faculty member, you will provide high-quality gynecological and obstetrical care to patients across Philadelphia at one or...
-
Administrative Operations Coordinator
22 hours ago
Philadelphia, Pennsylvania, United States AELL Full timeAbout the RoleThis is an exciting opportunity to join our dynamic team at AELL, where you will play a critical role in supporting the administration of our childcare center.Key ResponsibilitiesManage and coordinate day-to-day operations, ensuring the smooth functioning of the center.Develop and maintain relationships with staff, families, and external...