Administrative Assistant

1 day ago


Philadelphia, Pennsylvania, United States Penn Medicine Full time

Penn Medicine is a leading academic medical center dedicated to providing exceptional patient care and conducting innovative research.

About the Role

We are seeking an experienced Administrative Coordinator to provide advanced support to our team, focusing on customer service, meeting patient satisfaction goals, and managing calendars.

Key Responsibilities
  • Calendar Management: scheduling meetings, preparing documents, communicating schedule changes, distributing materials, and managing travel arrangements.
  • Event Planning: participating in event planning activities, including invitation management, catering, room identification, and audio/visual tech needs.
  • Communication: responding to requests for information, communicating with various levels of the organization, and disseminating information as needed.
  • Critical Thinking: taking ownership of issues, troubleshooting, and escalating concerns to management as necessary.
  • Document Preparation: drafting letters, reports, PowerPoint slides, charts, and spreadsheets as requested.
  • Organization: maintaining clear filing systems, keeping materials and data up-to-date, and easily accessible.
  • Office Support: processing requests, receiving and distributing mail, and coordinating CME and Grand Rounds.
Requirements
  • High School Diploma (Required)
  • 3+ years of administrative office experience (Required)
Benefits and Compensation

We offer a comprehensive compensation package, including a competitive salary range of $65,000 - $80,000 per year, along with excellent benefits and opportunities for professional growth.



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