Legal Practice Coordinator

2 weeks ago

Los Angeles, California, United States Holland & Knight Full time


At Holland & Knight, we are a firm that values dedication and excellence in our work, striving for the highest standards of achievement.


Overview:


The role of the Practice Assistant is to deliver exceptional administrative support to a team of legal professionals, ensuring that both client and firm needs are met efficiently and effectively.

This position is designed as a hybrid role, requiring in-office attendance on specified days, which may be adjusted based on the evolving needs of the firm.


Core Responsibilities:
  • Provide professional communication with clients, attorneys, and colleagues through various channels, addressing routine inquiries and directing calls appropriately.
  • Draft, format, and manage documents using Microsoft Word, Excel, and PowerPoint, as well as prepare standard business correspondence under the guidance of attorneys.
  • Coordinate travel arrangements, including flights and accommodations, through the firm's travel system.
  • Process financial documents such as reimbursements and invoices promptly.
  • Assist in running conflict checks, initiating new client matters, and drafting necessary legal documents.
  • Understand and apply client-specific billing guidelines to ensure compliance.
  • Manage incoming mail and coordinate document distribution and filing.
  • Utilize the firm's workflow tools to track and complete work requests from attorneys.
  • Maintain organized electronic and paper filing systems for easy access to documents.
  • Support attorneys with billing and time entry tasks as needed.
  • Undertake special projects and additional duties as assigned.

Essential Skills:
  • Proficient in Microsoft Office Suite and document management systems.
  • Experience with electronic signature software.
  • Strong technical and communication skills relevant to legal administrative functions.
  • Ability to manage multiple tasks in a fast-paced environment with a keen attention to detail.
  • Excellent writing and proofreading skills.
  • Strong work ethic and commitment to confidentiality.
  • Ability to lift and carry up to 30 pounds.

Qualifications:
  • Bachelor's degree preferred.
  • 5 to 10 years of experience supporting legal professionals in administrative roles.

Physical Requirements:
  • Capability to sit or stand for extended periods.
  • Moderate to advanced keyboarding skills.

Compensation and Benefits:

Holland & Knight is dedicated to fostering a supportive work environment that prioritizes the health and well-being of our employees. We offer a comprehensive benefits package, including:

  • Generous paid time off and holidays.
  • Comprehensive medical, dental, and vision plans.
  • Life and disability insurance.
  • 401(k) and profit-sharing plans.
  • Support for family care and resources for individuals with developmental disabilities.

We are an Equal Opportunity Employer, committed to diversity and inclusion in our workforce.

Personal information collected during the application process will be used solely for recruitment and employment purposes.

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