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Legal Operations Coordinator
2 months ago
We are seeking a highly skilled and organized Litigation Assistant to join our team at Novate Legal Search. As a key member of our litigation team, you will provide administrative support to our attorneys and play a critical role in the success of our clients.
Key Responsibilities- Case Management: Manage physical and electronic files, including processing, updating, locating, and reviewing documents from various software platforms.
- Document Preparation: Draft shells for pleadings, discovery, motions, declarations, and proposed orders, and prepare and file pleadings correspondence, including e-file of state and federal documents.
- Calendar Management: Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions.
- Organizational Skills: Organize case files, including correspondence, pleadings, and discovery motions, ensuring quality control.
- Communication: Coordinate multiple office functions, including calendaring, scheduling court reporters, depositions, mediations, and arbitrations, and draft, edit, format, and finalize correspondence, memos, and emails.
- Reporting: Prepare reports, tables, and Excel documents as needed for assignments.
- Time Management: Prioritize, coordinate, and manage legal work assignments using available firm support, such as file clerks, copy services, new business intake, and finance.
- Experience: 4+ years of relevant experience as a legal secretary and 3+ years in litigation preferred.
- Education: Bachelors degree preferred.
- Skills: Proficient in Microsoft Office Word, Outlook, and Excel records management software and general office equipment, and knowledge of iManage, ProLaw, or related software is desired.
- Qualifications: Excellent communication skills, verbal and written, strong organizational skills and attention to detail, ability to establish effective working relationships throughout the Firm, and ability to type with speed and accuracy.
- Benefits: 401(k) plan, Health, Dental, and Vision, Aflac, Employer paid life and accidental death & dismemberment benefit up to $25,000, Holiday Pay, Vacation, Sick Time, and 2 Floating Holidays.
- Work Environment: Full-Time at 37.5 hours per week (7.5 hours/day), Company Events, Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations, and much more.
