Legal Support Specialist

1 week ago

Los Angeles, California, United States AGG Legal Staffing Full time

Position Overview

The Litigation Administrative Coordinator is responsible for delivering and coordinating intricate and specialized administrative and secretarial assistance that necessitates comprehensive knowledge of legal operational procedures. This role is essential in supporting a team of legal professionals and also extends assistance to other secretaries and attorneys as required. The position serves as a vital link between attorneys and clients, managing various administrative tasks efficiently.

Key Responsibilities


• Oversee both physical and digital filing systems, which includes processing, updating, locating, and reviewing documents across multiple software platforms, involving tasks such as data uploads and keyword searches.


• Draft templates for legal documents including pleadings, discovery requests, motions, declarations, and proposed orders.


• Exhibit proficiency in generating tables of contents and authorities.


• Prepare and submit legal pleadings and correspondence, including electronic filing of documents for state and federal courts.


• Maintain a comprehensive calendar for critical deadlines, hearings, meetings, and discovery motions.


• Create and organize deposition, mediation, hearing, and trial binders.


• Systematically arrange case files, ensuring all correspondence, pleadings, and discovery motions are organized and meet quality standards.


• Coordinate various office functions, including scheduling court reporters, depositions, mediations, and arbitrations.


• Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as necessary.


• Review and edit documents, correspondence, and memoranda for accuracy in grammar, spelling, punctuation, and syntax.


• Prepare reports, tables, and Excel documents as required for various assignments.


• Prioritize and manage legal work assignments effectively, utilizing available firm resources such as file clerks and copy services.


• Provide ongoing support to assigned attorneys throughout the day, proactively suggesting improvements in processes.


• Input and edit attorney time entries using the firm's software, ensuring correct client and matter associations.


• Collaborate with the Billing Department to prepare, review, and edit client bills, ensuring all necessary documentation is included with final invoices.


• Perform additional duties as assigned.

Qualifications


• A minimum of 4 years of relevant experience as a legal secretary, with at least 3 years in litigation preferred.


• A Bachelor's degree is preferred.


• Proficiency in Microsoft Office Suite – Word, Outlook, and Excel – along with records management software and general office equipment.


• Familiarity with iManage, ProLaw, or similar software is desirable.


• Strong understanding of various filing requirements for state and federal entities.


• Excellent verbal and written communication skills are essential.


• Exceptional organizational skills and attention to detail, with the ability to manage multiple assignments simultaneously with minimal supervision.


• Ability to establish effective working relationships within the firm.


• Capable of typing with speed and accuracy.


• Must maintain confidentiality at all times.


• Successful completion of a background check is required.

Physical Requirements

While performing the duties of this position, the employee regularly engages in using hands or fingers, handling or feeling, and reaching with hands and arms. The employee frequently sits for extended periods at a desk and works on a computer. Occasionally, the employee may be required to stoop, kneel, crouch, talk, or hear. The employee must be able to lift up to 15 pounds. This role requires close vision, distance vision, and the ability to adjust focus.

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Eliav Legal Full time

    Position OverviewEliav Legal is looking for a dedicated **Legal Support Specialist** to enhance our legal department. In this role, you will be tasked with the preparation of legal documents and performing thorough legal investigations. The ideal candidate should demonstrate outstanding written and verbal communication abilities, coupled with a strong focus...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Legal Administrative Assistant RoleWe are seeking a dedicated Legal Administrative Assistant to join our team at Novate Legal Search. This position is essential in providing support to our attorneys in their litigation practice.Key Responsibilities:Execute a variety of administrative functions including data entry, filing, and document organization.Draft...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job OverviewThe Litigation Administrative Coordinator plays a crucial role in delivering specialized administrative and secretarial support, necessitating a comprehensive understanding of legal procedures. This position is designed to assist a dedicated team of attorneys and may also extend support to other legal professionals as required.Key...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Company Name: Novate Legal SearchPosition: Litigation AssistantThe Litigation Assistant at Novate Legal Search is integral in delivering extensive administrative and clerical support to a group of legal professionals. This role necessitates a thorough comprehension of judicial procedures and protocols. The Litigation Assistant also serves as a conduit...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Company Name: Novate Legal SearchPosition: Litigation AssistantThe Litigation Assistant at Novate Legal Search is essential in delivering thorough administrative and clerical support to a group of legal professionals. This role necessitates a solid grasp of judicial procedures and regulations. The Litigation Assistant also serves as a key point of contact...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Company Name: Novate Legal SearchPosition: Litigation AssistantThe Litigation Assistant at Novate Legal Search is integral in delivering extensive administrative and clerical support to a group of legal professionals. This role necessitates a thorough comprehension of judicial procedures and regulations. The Litigation Assistant also serves as a conduit...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job OverviewThe Litigation Administrative Coordinator plays a vital role in delivering and organizing intricate and specialized administrative and secretarial support, necessitating a comprehensive understanding of legal operational processes. This position is integral to a team of attorneys and also extends assistance to other legal professionals when...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job OverviewThe Litigation Administrative Coordinator plays a crucial role in delivering and managing specialized administrative and secretarial support that necessitates extensive knowledge of legal procedures. This position is integral to a team of attorneys, providing essential assistance to colleagues and ensuring seamless operations.Key...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States CCG Business Solutions, LLC Full time

    Company OverviewCCG Business Solutions, LLC is a leading provider of business consulting and talent acquisition services. Our dedicated team excels in aligning purpose with professional opportunities, ensuring effective career placements. We are currently in search of a Client Service Specialist.Position OverviewWe have an exciting opportunity for a Client...

  • Legal Support Specialist

    5 days ago

    Los Angeles, California, United States Boutique Recruiting Full time

    About the RoleBoutique Recruiting is seeking two experienced Legal Assistants or Paralegals to join our team. As a Legal Support Specialist, you will play a crucial role in supporting our attorneys in managing case files and legal proceedings.Key ResponsibilitiesSupport attorneys in managing case files and legal proceedingsPrepare legal documents, including...

  • Litigation Support Specialist

    1 week ago

    Los Angeles, California, United States First Legal Full time

    Document Management SpecialistFirst Legal is seeking a highly organized and detail-oriented Document Management Specialist to manage physical and electronic documents, ensuring timely and accurate delivery of documents to our clients.Key Responsibilities:Create professional copies of court transcripts and exhibitsAssemble and package legal files for...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Lawyers On Demand, a Consilio Company Full time

    Job OverviewPosition: Legal Support SpecialistLocation: Century City, CACompensation: $75,000 - $90,000 annuallyWork Hours: 37.5 hours per week (includes a 1-hour lunch)About the Role:We are in search of a proficient Legal Support Specialist to become part of a prestigious AmLaw ranked defense firm in Century City, CA. This full-time position provides an...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Gpac Full time

    We are seeking a highly motivated and organized Legal Support Specialist to join our team at GPAC. As a key member of our team, you will be responsible for providing administrative support to our legal professionals.Key Responsibilities:Assist with civil litigation matters, including state and federal filingsPrepare and maintain accurate and organized...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Garment Worker Center Full time

    Job OverviewPosition Title: Legal Support SpecialistLocation: Remote/HybridPosition Type: Full-time, Non-exemptAbout Garment Worker Center: Established in 2001, the Garment Worker Center is a leading organization advocating for worker rights and striving to enhance conditions for garment workers in Los Angeles. Through grassroots organizing, we empower...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Yukevich Cavanaugh Full time

    Job OverviewWe are looking for a dedicated Legal Support Specialist to assist in various legal processes.Key Responsibilities:Provide administrative support for civil litigation teams managing multiple cases.Handle document processing requests to ensure proper file maintenance and organization.Oversee document production and assist with E-discovery...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Gomez Law, APC Full time

    About Gomez Law, APC Gomez Law, APC is a distinguished real estate law firm specializing in wrongful foreclosures, probates, quiet titles, and breach of contract cases. We are dedicated to providing exceptional legal services to our clients and are seeking a highly motivated Legal Support Specialist to join our team. Key Responsibilities Provide essential...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Gpac Full time

    We are seeking a highly motivated and organized Legal Support Specialist to join our team at GPAC. As a key member of our team, you will be responsible for providing administrative support to our legal professionals.Key Responsibilities:Assist with civil litigation matters, including state and federal filingsPrepare and maintain accurate and organized...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Mardirossian Akaragian, LLP Full time

    Position OverviewMardirossian Akaragian, LLP is seeking a dedicated Legal Support Specialist to enhance our personal injury practice. The ideal candidate will be responsible for a variety of essential tasks that contribute to the smooth operation of our legal services.Key ResponsibilitiesScheduling: Manage calendars and appointments efficiently.Document...

  • Legal Practice Support Specialist

    1 week ago

    Los Angeles, California, United States DayBreak Staffing Full time

    Exciting Opportunity for a Legal Practice Support SpecialistOur client, a prestigious international law firm, is in search of a skilled Legal Practice Support Specialist to join their team. This role requires a minimum of 5 years' experience in Employment Litigation, providing support to senior legal professionals.The successful candidate will be responsible...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States AMS Staffing, Inc. Full time

    Job OverviewAMS Staffing, Inc. is seeking a dedicated and detail-oriented Legal Support Specialist to join our team. This position requires a strong background in litigation support, particularly in the areas of class actions and employment law.Position DetailsLocation: Remote/HybridCompensation: Competitive salary with benefitsKey ResponsibilitiesCase...