Regional HR Manager

1 week ago


Chicago, Illinois, United States Vaco Full time
Job Summary

Vaco is seeking a highly skilled Regional HR Manager to oversee all human resources functions within the region. This is a direct hire opportunity with up to 40% travel required.

Key Responsibilities
  • Recruiting and Onboarding
    • Lead all recruiting efforts for rail operations within the region, ensuring the attraction and retention of top talent.
    • Oversee the onboarding process for new locations, ensuring smooth integration of new employees and compliance with company policies and procedures.
  • HR Operations
    • Manage relationships with agency temp services, ensuring that staffing needs are met in a timely and cost-effective manner.
    • Maintain effective relationships with union business agents, ensuring smooth communication and resolution of labor-related issues.
    • Process union dues and medical payments, ensuring accuracy and compliance with union agreements.
    • Ensure all employees maintain required eRail certifications, coordinating training and certification renewals as necessary.
    • Oversee payroll processing for the region, ensuring accuracy and compliance with all legal and company requirements.
    • Manage the flex board to ensure optimal staffing levels and flexibility in meeting operational needs.
  • Site Visits and Compliance
    • Conduct quarterly site visits to ensure HR practices are being implemented effectively and to provide support to local management teams.
    • Maintain/update employee data in HRIS.
    • Coordinate rail recruiting process; attend job fairs.
    • Coordinate onboarding activities such as post offer employment drug screenings and background checks, adhering to company policies and best practices.
  • HR Support and Compliance
    • Actively participate and be the first line of contact for all rail site HR, benefit, and wellness activities including but not limited to new hire eligibility, open enrollment, life events, and general questions.
    • Be the first line of contact with unions for all rail sites.
    • Maintain compliance with established procedures for the employment lifecycle including recruiting, onboarding, training, LOAs, terminations, retirements.
    • Create/distribute reports from HRIS for leadership.
    • Coordinate Workers' Compensation claims and reporting in a timely manner.
  • Leadership and Collaboration
    • Collaborate with local leadership to ensure HR is taking a proactive approach and fostering strong, trustworthy relationships with leadership and employees.
    • Ensure compliance with company policies and procedures and legal responsibilities.
    • Ensure compliance with federal, state, and local employment laws.
    • Participate in Corporate HR projects.
    • Be a trustworthy advocate for employees.


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