Executive Support Specialist

2 weeks ago

Washington, Washington, D.C., United States MELE Associates, Inc. Full time
Job Overview

The Executive Support Specialist will play a vital role in assisting the Office of Defense Nonproliferation and Arms Control (NA-24).

This full-time position is contingent upon client approval.

KEY RESPONSIBILITIES:

  • As an essential member of the NA-24 Front Office team, create proposals aimed at enhancing processes, systems, and procedures to manage, coordinate, and respond to a significant volume of daily tasks. Implement enhancements and consistently identify and suggest efficiencies. Develop standard operating procedures and regularly communicate updates to all relevant personnel.
  • Assess incoming tasks and coordinate the response and review in collaboration with subject matter experts, management, and other program offices as needed.
  • Facilitate the communication of consistent NA-24 messaging in responses to all tasks. Assist in devising new strategies to organize and catalog completed tasks to serve as a resource for similar future tasks.
  • Act as the primary liaison to various committees and organizations. Assist with editing contributions for consistency in NA-24 messaging and strategy.
  • Serve as a link between NA-24 program offices, the Outreach Team, and Public Affairs to elevate NA-24's visibility. Attend regular meetings and identify opportunities to promote programmatic events.
  • Engage in strategic planning and programmatic review meetings, documenting, tracking, and facilitating the completion of resulting actions.
  • Act as NA-24 liaison for high-level meetings and briefings. Prepare read-ahead materials, generate talking points, and draft policy papers and other necessary documents.
  • Assist in preparing required materials, including briefings, background papers, and talking points, for meetings and trips of NA-24, agency, or departmental leadership.
  • Other responsibilities as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor's Degree
  • Current and active DOE Q clearance, or ability to obtain a Q clearance
  • 5-10 years of professional experience
  • Proficient in Microsoft Office Suite
  • Self-motivated, proactive, and solution-oriented
  • Able to manage workload and prioritize tasks in a dynamic corporate environment
  • Capable of meeting or exceeding short turnaround deadlines
  • Experience collaborating with senior management
  • Strong time management, problem-solving, and organizational skills
  • Excellent communication skills, both verbal and written

PREFERRED QUALIFICATIONS:

  • Master's degree preferred
  • Current and active DOE Q clearance
  • Previous experience with task management and organization

WORK ENVIRONMENT: This is a full-time onsite position.

  • Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs.

SALARY: Salaries are determined based on various factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position.

Benefits Offered by MELE:

· Hybrid remote/office work environment.
· Employer-paid employee Medical, Dental, and Vision Care.
· Low-Cost Family Health Care available.
· Federal Holidays and three (3) weeks' vacation.
· 401(k) with Employer Match.
· Cross-training opportunities.

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