Executive Support Specialist

6 days ago

Washington, Washington, D.C., United States ASRC Federal Full time
Job Summary

We are seeking a highly skilled and experienced Senior Project Support Specialist to join our team at ASRC Federal. This is a full-time in-office position that requires a high level of administrative support to a NASA contract in Washington D.C.

Key Responsibilities
  • Calendar Management: Coordinate and manage calendars for senior management team members, ensuring key meetings are covered and scheduled accordingly.
  • Meeting Logistics: Arrange meeting rooms, conference calls, and travel arrangements for team members, including international and invitational travel.
  • Administrative Support: Provide administrative support to the Astrophysics Division, including preparing travel authorizations, vouchers, and other documents as required.
  • Database Management: Maintain databases that reflect the status of administrative requirements and systems.
  • Correspondence Review: Conduct technical reviews of correspondence prepared for signature by organization executives to ensure consistency with agency procedures.
  • System Management: Work with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to ensure all SMD actions are being actively addressed.
  • Meeting Support: Provide support for key meetings, including establishing call-in lines, taking notes, and creating sign-in lists.
  • Presentation Development: Create presentations for the division in support of meetings.
  • Milestone Planning: Develop and support Directorate milestone planning activities.
  • Customer Support: Provide recommendations for customers, including meeting attendance, communications, and notices to keep them informed.
  • Security Clearance: Track division personnel with security clearance access and assist them in setting up classified briefings.
  • Visitor Support: Support domestic and foreign visitors to NASA HQ division offices, including processing required paperwork and communicating with authorized escorts.
Requirements
  • Education: Bachelor's degree and 3-4 years of experience or 7-8 years in lieu of education.
  • Experience: Executive administrative and office experience preferred. Travel arranging experience highly desired.
  • Skills: Proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Experience with Google Docs, Forms, and Calendar is a plus.
  • Personal Qualities: High degree of accuracy, organization, consistent attention to detail, and high level of productivity. Strong capability to learn new software tools and systems quickly and independently.
Benefits

We offer a competitive pay range of $61,499 - $92,249 depending on experience, seniority, geographic locations, and other factors permitted by law. Benefits offered may include health care, dental, vision, life insurance, 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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