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Executive Support Specialist

2 months ago

Washington, Washington, D.C., United States BryceTech Full time
Job Summary

BryceTech is seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our team at the Pentagon. As an Administrative Assistant, you will be responsible for providing administrative support to the office Director and management team, ensuring the smooth operation of the office.

Key Responsibilities
  • Administrative Support: Provide administrative support to the office Director and management team, including handling a wide variety of situations involving administrative functions.
  • Office Management: Maintain suite security, support operations, and submit parking requests, visit requests, and burn bag runs.
  • Communication: Contact or reply to contacts from high-ranking individuals, using judgment and discretion to handle unique situations.
Typical Functions
  • Calendar Management: Manage and brief the Director's calendar daily, maintaining situational awareness and deconflicting with leadership and conference room calendars.
  • Task Management: Act as the office action officer for taskers within the Correspondence and Task Management System (CATMS), maintaining awareness of active tasks, identifying new tasks, and documenting actions and close out.
  • Travel Arrangements: Manage the Director's travel through the Defense Travel System (DTS), developing trip packages, briefing the Director, and troubleshooting as needed.
  • Meeting Coordination: Organize and arrange for staff members to represent the organization at meetings and engagements, using own initiative.
  • Commitment Tracking: Note commitments made by executives during meetings and arrange for staff implementation.
  • Request Handling: In the Director's absence, ensure that requests for action or information are relayed to the appropriate staff member.
  • Correspondence: Prepare correspondence, monthly reports, and office responses to RFIs.
Qualifications
  • Bachelor's degree
  • 5 years of relevant experience supporting a Pentagon office or similar environment
  • Excellent organizational and time management skills
  • Demonstrated experience with SharePoint, CATMS, and DTS
  • Familiarity with federal government contracting
  • Top Secret Clearance