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Senior Executive Support Specialist

2 months ago

Washington, Washington, D.C., United States Independent Sector Full time

ABOUT INDEPENDENT SECTOR


Independent Sector (IS) serves as the sole national membership organization uniting a diverse array of changemakers, including nonprofits, foundations, and corporations, all dedicated to enhancing civil society and ensuring the well-being of individuals across the United States. Our vision encompasses a world filled with engaged citizens, strong institutions, and vibrant communities collaborating to improve lives and the environment while fortifying democratic societies. To realize this vision, we lead and catalyze the charitable community, forming partnerships with government, business, and individuals to promote the common good through our Sector Health, Policy & Advocacy, and Community Building initiatives. Our organizational strategies are centered on results and prioritize racial equity.


This is a pivotal moment for IS. Recently, we welcomed Dr. Akilah Watkins, the first woman of color to assume the role of President and CEO. We successfully reconvened our first in-person national conference, Upswell, in Dallas, Texas, after a hiatus since 2019, bringing together hundreds of national leaders committed to an equitable future. In response to significant decisions made by the Supreme Court regarding Affirmative Action, we reaffirmed our dedication to disseminating critical knowledge and resources, collaborating with the Council on Foundations to develop an amicus brief that supports racial equity initiatives. Recognizing the importance of advocacy, we have established strong relationships with the White House and Congress. Our national listening tour in cities such as Chicago, New York City, Atlanta, Minneapolis, Dallas, and Seattle allowed us to gather insights directly from organizers, funders, and institutional leaders regarding the challenges and opportunities facing our sector. We plan to expand this dialogue in additional cities.


OUR MISSION

Sector Health: We conduct thorough research and analysis to gain insights into the health of the nonprofit sector, informing policy and practice changes that foster healthy, trusted, and equitable nonprofit institutions. Community Building: We cultivate a sense of community among changemakers within the social sector, empowering them to build collective strength in pursuit of a healthy and racially just society. Public Policy: We advocate for public policies that bolster the nonprofit sector and the communities it serves, acting as the unified voice on pressing legislative and economic issues.

WHY JOIN US


1. Competitive compensation package reflecting your skills and contributions.
2. Comprehensive benefits, including full coverage for health, dental, vision, life, and disability insurance, with additional options for dependents.
3. Retirement contributions with a match of up to 7.5% for your 403(b) savings.
4. Generous leave options, including unlimited time off, paid time off (PTO), 14 holidays, parental leave, and DC FMLA.
5. Work-life balance with flexible hours and a hybrid work schedule (3 days of telework), along with wellness and employee assistance programs (EAP).
6. Professional development opportunities with an annual stipend for continuous learning.
7. Engage in company events and social activities that foster teamwork and community.
8. Join an inclusive and collaborative culture that values diverse perspectives and contributions.
9. Opportunities for travel and representation at various meetings and conferences.

ROLE OVERVIEW


The Executive Assistant is integral in delivering high-level administrative support to C-suite executives, ensuring seamless office operations. This role demands a blend of organizational, communication, and interpersonal skills, alongside the capacity to manage confidential information with utmost discretion.

KEY RESPONSIBILITIES


• Maintain an accurate calendar of meetings and commitments for the C-suite team.
• Draft and edit correspondence, memos, and documents on behalf of executives.
• Assist in planning and coordinating special projects, events, or initiatives.
• Collaborate with the Chief of Staff to ensure effective processes that enhance office functionality and professionalism.
• Coordinate travel arrangements, itineraries, and accommodation logistics.
• Screen and direct communications appropriately.
• Prepare briefing materials for meetings and events, ensuring executives are well-informed.
• Organize materials for meetings, presentations, and reports.
• Schedule meetings and briefings involving the C-suite and respective teams or external partners.
• Provide administrative support for complex matters, including travel arrangements and expense reports.
• Maintain contact lists and databases, ensuring accuracy and confidentiality.
• Manage office files, both physical and digital, ensuring proper documentation and record-keeping.

QUALIFICATIONS


• High school diploma required; five years of experience in providing administrative support to top executives or related roles.
• Ability to work collaboratively and independently with minimal supervision.
• Proficient in preparing and maintaining records, files, and reports.
• Strong communication skills, both verbal and written.
• Ability to handle challenging situations professionally.
• Skilled in problem-solving and evaluating options.
• Proficient in Microsoft Office suite and Salesforce.
• Interest in advocacy, government relations, and nonprofit policy issues.
• Commitment to diversity, inclusion, and equity in social change work.

WORK ENVIRONMENT

The work environment is typical of an office setting, characterized by a quiet atmosphere. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL DEMANDS

• Prolonged periods of sitting and stationary work.
• Effective communication with others.
• Repetitive motions, such as typing or answering phones.
• Attention to detail in assessing the accuracy and thoroughness of work.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.