Administrative Assistant

2 months ago


Boston, Massachusetts, United States Museum of Science Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our team at the Museum of Science. The successful candidate will provide essential operational and program management support to the Human Resources and Volunteer Services Division.

Key Responsibilities
  • Provide customer service to staff, volunteers, interns, and applicants, responding to inquiries and concerns in a timely and professional manner.
  • Support the coordination of logistics for training and development programs, including tracking participation and feedback.
  • Assist with system maintenance to ensure accurate and up-to-date employee records within our HRIS system.
  • Generate and analyze HR reports and metrics to support decision-making and strategic planning.
  • Collaborate with the HRIS administrator to resolve employee log-in issues and basic account questions.
  • Provide administrative support to the HRVS Leadership team, including meeting scheduling, office supply ordering, and employee communications.
Requirements
  • Demonstrated attention to detail and organizational skills.
  • Excellent written and oral communication skills.
  • Microsoft Office suite experience.
  • Ability to handle multiple projects with various deadlines and maintain confidentiality.
  • Bonus skills: strong problem-solving skills, experience with HR systems, and planning, organizing, and strategizing daily operations.
What We Offer
  • Exempt (salaried) position with a starting salary of $50,000 - $60,000 annually.
  • Benefits package including free parking, T accessibility, commuter spending account, 23 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, a Museum Membership, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more.
About Us

The Museum of Science is committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state, or local law.



  • Boston, Massachusetts, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and assist with various tasks related to property management.Key Responsibilities:Manage requests...


  • Boston, Massachusetts, United States Beacon Hill Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and contribute to the success of our Property Management operations.Key Responsibilities:Provide...


  • Boston, Massachusetts, United States BCForward Full time

    Job DescriptionPosition Title: Administrative AssistantJob Type: Full-timePay Range: $20.00-$22.78 per hourJob Description:BCforward is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including creating CharlieCards for the general public and...


  • Boston, Massachusetts, United States Action for Boston Community Development Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Action for Boston Community Development. The successful candidate will provide administrative support to our staff and programs, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to staff and...


  • Boston, Massachusetts, United States Action for Boston Community Development Full time

    Job DescriptionThe Administrative Assistant I/Billing Clerk plays a vital role in ensuring the day-to-day activities of our organization run smoothly and efficiently. This position is responsible for promoting the mission of Action for Boston Community Development and communicating this mission to staff, families, and the community.This role requires...


  • Boston, Massachusetts, United States Michael Page Full time

    Job Title: Administrative Assistant/Office ManagerWe are seeking an experienced Administrative Assistant/Office Manager to join our team at Michael Page in Boston, MA.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including managing calendars, scheduling meetings, and coordinating travel...


  • Boston, Massachusetts, United States IA Interior Architects Full time

    Studio AdministratorIA Interior Architects is seeking a highly organized and detail-oriented Studio Administrator to provide administrative support to our Boston studio.Key Responsibilities:Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailingGather and compile information and produce...


  • Boston, Massachusetts, United States Canon Recruiting Group Full time

    Job OverviewCanon Recruiting Group is seeking a highly skilled Administrative Assistant to provide exceptional support to our commercial real estate underwriters/attorneys. This role will involve a range of administrative tasks, including preparing letters, labels, and scanning documents, as well as interfacing with our real estate closing application to...


  • Boston, Massachusetts, United States Boys & Girls Clubs of Boston Metro Area (BGCBMA) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Boys & Girls Clubs of Boston Metro Area (BGCBMA). The successful candidate will provide administrative support to our Membership and Operations team, ensuring the smooth operation of our club programs and services.Key ResponsibilitiesAssist with...


  • Boston, Massachusetts, United States ExpertHiring Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to provide support to our commercial real estate underwriters and attorneys. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to commercial real...


  • Boston, Massachusetts, United States Chartwells Higher Education Full time

    Job SummarySummary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our food service programs.Essential Duties and Responsibilities:Provide exceptional customer service by answering telephones and directing inquiries in a professional and client-centric manner.Maintain confidential personnel files...


  • Boston, Massachusetts, United States Boys & Girls Clubs of Boston Metro Area (BGCBMA) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Boys & Girls Clubs of Boston Metro Area (BGCBMA). The successful candidate will provide administrative support to our Membership and Operations team, ensuring the smooth operation of our club programs and services.Key ResponsibilitiesAssist with...


  • Boston, Massachusetts, United States Simmons University Full time

    About Simmons UniversityLocated in Boston's historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups.Job SummaryThe Administrative Assistant to the Dean will...


  • Boston, Massachusetts, United States Cambridge Associates Full time

    Unlock Your Potential at Cambridge AssociatesAre you a motivated and organized individual seeking a challenging role in a dynamic and collaborative environment? Do you thrive in a fast-paced setting where no two days are the same? If so, we invite you to explore the opportunity to join our team as a Senior Administrative Assistant at Cambridge...


  • Boston, Massachusetts, United States Atrium Staffing Full time

    About Atrium StaffingWe're a people-centric organization that fosters an environment of collaboration, high-performance, and innovation. Our team values your talents and celebrates your achievements.Client OverviewOur client is a well-established Financial Services company with a rich history and recognition for excellence in the industry. They offer a...


  • Boston, Massachusetts, United States Atrium Staffing Full time

    About Atrium StaffingWe're a people-centric organization that fosters an environment of collaboration, high-performance, and innovation. Our team values your talents and celebrates your achievements.Client OverviewOur client is a well-established Financial Services company with a rich history and recognition for excellence in the industry. They offer a...


  • Boston, Massachusetts, United States Mirick OConnell Full time

    Experienced Legal Administrative Assistant OpportunityMirick O'Connell, a leading Massachusetts law firm with offices in Worcester, Westborough, and Boston, is seeking a skilled Legal Administrative Assistant to join our team in our Boston office.Key Responsibilities:Provide administrative support to lawyers and staffManage calendars, schedules, and...


  • Boston, Massachusetts, United States Professional Staffing Group Full time

    Experienced Office AssistantWe are seeking an experienced Office Assistant to join our team at Professional Staffing Group. As an Office Assistant, you will play a vital role in ensuring the smooth operation of our office by handling administrative tasks, coordinating schedules, and providing support to various departments.Key Responsibilities:Handle...


  • Boston, Massachusetts, United States Jobs for Humanity Full time

    Company DescriptionJobs for Humanity is a collaborative platform that supports inclusive and just employment ecosystems. We work with YUPRO Placement to promote skills-first hiring practices.Job Title Office AdministratorThis is a contract opportunity with a hybrid/remote schedule in Boston, MA. As an Administrative and Operations Assistant, you will support...


  • Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job Summary:Brigham and Women's Hospital (BWH) is seeking a highly skilled Administrative Assistant II to join our team. As a key member of our administrative staff, you will provide exceptional support to our surgeons and physician assistants, ensuring seamless day-to-day operations and exceptional patient care.Key Responsibilities:• Coordinate calendars...