Administrative Assistant

1 day ago

Boston, Massachusetts, United States Action for Boston Community Development Full time
Job Description

The Administrative Assistant I/Billing Clerk plays a vital role in ensuring the day-to-day activities of our organization run smoothly and efficiently. This position is responsible for promoting the mission of Action for Boston Community Development and communicating this mission to staff, families, and the community.

This role requires compliance with all federal, state, and local laws, regulations, standards, and policies, including those of the Administration for Children and Families, the Massachusetts Department of Early Education and Care, and our organization's policies and procedures.

The Administrative Assistant I/Billing Clerk is responsible for overseeing the departments' clerical functions and general office procedures, providing necessary assistance to staff, maintaining departmental records, and working closely with other departments on purchasing, personnel, payroll, and administrative matters.

This position also involves performing miscellaneous administrative tasks, reviewing and analyzing operations, handling administrative paperwork, assessing monthly parent fees, and ensuring all important communications are translated for non-English speaking parents.

Key Responsibilities:

  • Oversee the departments' clerical functions and general office procedures.
  • Maintain departmental records for miscellaneous correspondence, telephone conversations, and in-house communications.
  • Work closely with other departments concerning purchasing, personnel, payroll, and other administrative matters.
  • Perform miscellaneous administrative tasks, such as coordinating office space, scheduling meetings, record-keeping, filing, and reviewing operations.
  • Handle administrative paperwork, assess monthly parent fees, and ensure all important communications are translated for non-English speaking parents.

Requirements:

  • Demonstrated knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
  • Excellent written and verbal communication, as well as interpersonal skills.
  • Ability to handle sensitive family situations in a non-threatening and professional manner.
  • Keyboarding skills, computer literacy, and familiarity with various applications, such as database, word processing, email, and internet.
  • Knowledge of neighborhoods served by programs and city-wide services relevant to the programs population.
  • Proven ability to keep accurate written records and documentation.
  • Ability to work with culturally and ethnically diverse low-income populations.
  • Possess bilingual ability where appropriate, translating as needed.
  • Must be able to work independently without intensive supervision.
  • Must be able to balance and prioritize workload and have strong time management skills.

  • Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and assist with various tasks related to property management.Key Responsibilities:Manage requests for information and assistance from...

  • Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and assist with various tasks related to property management.Key Responsibilities:Manage requests...

  • Administrative Assistant

    1 week ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and contribute to the success of our Property Management operations.Key Responsibilities:Provide...

  • Administrative Assistant

    1 month ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and contribute to the smooth operation of our Supported Housing - Property Management portfolio.Key...

  • Administrative Assistant

    4 days ago

    Boston, Massachusetts, United States Action for Boston Community Development Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Action for Boston Community Development. The successful candidate will provide administrative support to our staff and programs, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to staff and...

  • Administrative Assistant

    5 days ago

    Boston, Massachusetts, United States Michael Page Full time

    Job Title: Administrative Assistant/Office ManagerWe are seeking an experienced Administrative Assistant/Office Manager to join our team at Michael Page in Boston, MA.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including managing calendars, scheduling meetings, and coordinating travel...

  • Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States IA Interior Architects Full time

    Studio AdministratorIA Interior Architects is seeking a highly organized and detail-oriented Studio Administrator to provide administrative support to our Boston studio.Key Responsibilities:Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailingGather and compile information and produce...

  • Administrative Assistant

    3 days ago

    Boston, Massachusetts, United States Canon Recruiting Group Full time

    Job OverviewCanon Recruiting Group is seeking a highly skilled Administrative Assistant to provide exceptional support to our commercial real estate underwriters/attorneys. This role will involve a range of administrative tasks, including preparing letters, labels, and scanning documents, as well as interfacing with our real estate closing application to...

  • Administrative Assistant

    1 week ago

    Boston, Massachusetts, United States Boys & Girls Clubs of Boston Metro Area (BGCBMA) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Boys & Girls Clubs of Boston Metro Area (BGCBMA). The successful candidate will provide administrative support to our Membership and Operations team, ensuring the smooth operation of our club programs and services.Key ResponsibilitiesAssist with...

  • Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States ExpertHiring Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to provide support to our commercial real estate underwriters and attorneys. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to commercial real...

  • Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States Jobs for Humanity Full time

    Office AdministratorCompany DescriptionJobs for Humanity is collaborating with YUPRO Placement to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.Job SummaryWe are seeking an Office Administrator to join our Alumni Engagement team. This role offers a hybrid schedule, with on-site work 3 days per week....

  • Administrative Assistant

    4 days ago

    Boston, Massachusetts, United States Chartwells Higher Education Full time

    Job SummarySummary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our food service programs.Essential Duties and Responsibilities:Provide exceptional customer service by answering telephones and directing inquiries in a professional and client-centric manner.Maintain confidential personnel files...

  • Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States Boys & Girls Clubs of Boston Metro Area (BGCBMA) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Boys & Girls Clubs of Boston Metro Area (BGCBMA). The successful candidate will provide administrative support to our Membership and Operations team, ensuring the smooth operation of our club programs and services.Key ResponsibilitiesAssist with...

  • Medical Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States Complete Staffing Solutions Full time

    Job Title: Medical Administrative AssistantComplete Staffing Solutions is seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team.Job Summary:The Medical Administrative Assistant will provide administrative support to our medical team, ensuring the smooth operation of our office. This role will involve managing...

  • Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States The Home for Little Wanderers Full time

    About The Home for Little WanderersWe are a team of professionals dedicated to creating better, brighter futures for kids. For over 200 years, we have helped build stable lives and hopeful tomorrows for vulnerable children and their families.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key...

  • Senior Administrative Assistant

    5 days ago

    Boston, Massachusetts, United States Cambridge Associates Full time

    Unlock Your Potential at Cambridge AssociatesAre you a motivated and organized individual seeking a challenging role in a dynamic and collaborative environment? Do you thrive in a fast-paced setting where no two days are the same? If so, we invite you to explore the opportunity to join our team as a Senior Administrative Assistant at Cambridge...

  • Senior Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States Atrium Staffing Full time

    About Atrium StaffingWe're a people-centric organization that fosters an environment of collaboration, high-performance, and innovation. Our team values your talents and celebrates your achievements.Client OverviewOur client is a well-established Financial Services company with a rich history and recognition for excellence in the industry. They offer a...

  • Senior Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States Atrium Staffing Full time

    About Atrium StaffingWe're a people-centric organization that fosters an environment of collaboration, high-performance, and innovation. Our team values your talents and celebrates your achievements.Client OverviewOur client is a well-established Financial Services company with a rich history and recognition for excellence in the industry. They offer a...

  • Senior Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States Atrium Staffing Full time

    About Atrium StaffingWe're a people-centric organization that fosters an environment of collaboration, high-performance, and innovation. Our team values your talents and celebrates your achievements.Client OverviewOur client is a well-established Financial Services company with a rich history and recognition for excellence in the industry. They offer a...

  • Legal Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States Mirick OConnell Full time

    Experienced Legal Administrative Assistant OpportunityMirick O'Connell, a leading Massachusetts law firm with offices in Worcester, Westborough, and Boston, is seeking a skilled Legal Administrative Assistant to join our team in our Boston office.Key Responsibilities:Provide administrative support to lawyers and staffManage calendars, schedules, and...