Administrative Assistant

2 days ago


Boston, Massachusetts, United States Chartwells Higher Education Full time
Job Summary

Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our food service programs.

Essential Duties and Responsibilities:
  • Provide exceptional customer service by answering telephones and directing inquiries in a professional and client-centric manner.
  • Maintain confidential personnel files and assist management staff in preparing employment and labor relations documents.
  • Assist with staffing, including finding staff when employees call out on short notice.
  • Work effectively with co-workers, school personnel, administrators, and supervisors to maintain good working relationships.
  • Complete and maintain accurate records of students eligible for free and reduced-priced lunches, if applicable.
  • Enter weekly cash sales and meal counts using a computer and perform daily bank deposit reconciliation.
  • Process vendor invoices for payment, ensuring accuracy and adherence to bid specifications.
  • Perform monthly vendor statement reconciliation and prepare the monthly state claim form for reimbursement.
  • Assist in preparing end-of-month financial reports and attend in-service and/or safety meetings as required.
  • Maintain a clean and safe work environment and perform other duties as assigned.
The Benefits

We offer a range of benefits to support the well-being and growth of our associates, including opportunities for training and development, retirement plans, and health and wellness programs.

Full-time positions also offer medical, dental, and vision benefits, as well as life insurance, disability insurance, and commuter benefits.

We are committed to diversity and inclusion and welcome applications from candidates of all backgrounds.



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