Receptionist and Administrative Coordinator

1 week ago

Irvine, California, United States EBizCharge Full time

Company Overview: EBizCharge by Century Business Solutions is a leader in crafting integrated payment solutions designed to streamline electronic payment processing across various platforms such as ERP, CRM, Mobile, and eCommerce applications. Our solutions are fully compliant with PCI standards and seamlessly integrate with major ERP/accounting systems like QuickBooks, Sage, SAP Business One, Microsoft Dynamics, NetSuite, Epicor, Acumatica, as well as popular online shopping carts like Magento and WooCommerce. We pride ourselves on offering our employees unlimited earning potential, opportunities for career growth, and a vibrant work atmosphere.

Position Summary: We are currently seeking a Full-Time Front Desk Administrator to serve as the initial point of contact for our corporate office. This role is pivotal as it represents the company and encompasses a variety of administrative responsibilities.

Key Responsibilities:

  • Manage incoming calls and direct them to the appropriate departments or personnel.
  • Welcome visitors, clients, and new employees, guiding them to the correct areas.
  • Maintain organization in communal spaces such as printers and kitchens.
  • Assist with onboarding tasks, including setting up access and preparing workspaces.
  • Digitally archive documents and distribute them to relevant parties.
  • Oversee the distribution of employee recognition cards for birthdays and anniversaries.
  • Ensure supplies are replenished in various office areas, including sanitization stations and break rooms.
  • Create shipping labels and manage certified mail.
  • Report maintenance issues promptly to the appropriate channels.
  • Update the employee directory with new hire information and changes.
  • Perform additional administrative tasks as assigned.

Qualifications:

  • A Bachelor's Degree is preferred but not mandatory.
  • Exceptional verbal and written communication skills.
  • Strong customer service orientation.
  • Excellent organizational skills with keen attention to detail.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Able to multitask effectively in a dynamic environment.
  • Demonstrated time management abilities.
  • A positive demeanor with a readiness to embrace new challenges.
  • Familiarity with clerical and administrative procedures is a plus.

Benefits:

  • Comprehensive employer-sponsored benefits including Medical, Dental, Vision, and Life Insurance for selected plans.
  • 401(k) retirement plan with company matching contributions.
  • Access to on-site amenities such as a gym, dry cleaning, and car wash.
  • Generous paid time off policy along with additional company-paid holidays.

This position is full-time and offers a unique opportunity to grow within a supportive and innovative company.

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