Procurement Administrative Coordinator

2 weeks ago

Topeka, Kansas, United States State of Kansas Full time

Employment Benefits

  • Immediate coverage on the first day of employment under the State Employee Health Plan (SEHP) for medical, prescription drug, and dental coverage.
  • Optional additional benefits including vision, hospital indemnity, accident, and critical illness insurance plans, as well as flexible spending accounts.
  • Access to the HealthQuest Health Center for both in-person and virtual healthcare services for SEHP members and their families.
  • Generous sick and vacation leave policies.
  • Work-Life Balance initiatives: parental leave, military leave, jury duty leave, and bereavement leave.
  • Paid State Holidays as designated annually.
  • Employee discounts available.
  • Retirement and deferred compensation plans.

For more details, please visit the Employee Benefits page.

Position Overview & Responsibilities:

Procurement Administrative Coordinator

The Office of Procurement and Contracts (OPC) is tasked with enhancing processes that serve the interests of the State of Kansas and its citizens. This includes identifying and implementing efficiencies in procurement, upholding integrity, fostering competition, and ensuring fair treatment for all entities involved in procurement activities while striving for the best value and quality of goods and services.

This role is part of a team of Procurement Administrative Coordinators responsible for daily operational tasks, including bid tracking, managing insurance documentation, routing bids through the SMART system, and scheduling bid awards. The primary coordinator and their backup will also provide personal assistance to the Director and Deputy Directors.

Key Responsibilities:

  • Collaborate with State agencies to process prior authorizations and purchase orders.
  • Coordinate with team members to ensure the reception area is staffed, manage bid submissions, assist clients, prepare reports, and support Procurement Officers.
  • Report directly to the Deputy Director of Training as part of the administrative team.

Additional Duties:

  • Assist agencies with specific needs.
  • Support executive staff by processing requisitions.
  • Provide agency support utilizing SMART functionalities.
  • Offer remote assistance to agency procurement personnel to ensure compliance.
  • Assist with specialized contract renewals.
  • Summarize financial reports, create queries, and perform additional reporting tasks as required.

Coordination of Bid Openings:

Manage daily bid openings, including receiving bid responses in person or via email, recording responses, and archiving communications securely based on media types.

Responsibilities may also involve processing contract renewals as directed by procurement officers, creating bid solicitations, and monitoring websites for upcoming bid deadlines while providing backup support for supplier/vendor setup and maintenance.

Please note: This position requires 100% in-office attendance; remote or hybrid work arrangements are not available.

Minimum Qualifications:

A minimum of two years of experience in general office, clerical, and administrative support roles, including experience with electronic accounting and filing systems. Relevant education may substitute for experience as determined by the agency.

  • Procurement and Project Management Specialist

    5 days ago

    Topeka, Kansas, United States State of Kansas Full time

    Job Summary:This is a hybrid position involving procurement and project management for the State of Kansas. The IT Project Manager will report to the Deputy Director of Information Technology and be responsible for overall IT business processes, both within the Office of Procurement and Contracts and State agencies.Key Responsibilities:Serve as an...

  • IT Project Manager

    6 days ago

    Topeka, Kansas, United States State of Kansas Full time

    Job Summary:This is a hybrid position involving procurement and project management for the State of Kansas. The IT Project Manager will report to the Deputy Director of Information Technology and be responsible for overall IT business processes, both within the Office of Procurement and Contracts and State agencies.Key Responsibilities:Serve as an...

  • Procurement Specialist

    2 weeks ago

    Topeka, Kansas, United States Veterans Affairs, Veterans Health Administration Full time

    Position Overview:The Veterans Affairs, Veterans Health Administration is dedicated to fostering a diverse and inclusive workplace. We aim to cultivate an environment that encourages professional development and collaboration.Role Summary: The individual in this role will function as a Procurement Specialist within the Logistics Service of a Veteran Affairs...

  • Administrative Coordinator

    1 week ago

    Topeka, Kansas, United States Citizen Potawatomi Nation Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the Citizen Potawatomi Nation. As an Administrative Coordinator, you will play a critical role in managing the client intake process, reporting, and tracking system for our Commercial Loan Programs.Key Responsibilities:Assist in loan monitoring...

  • Subcontract Administrator III

    3 days ago

    Topeka, Kansas, United States Amentum Full time

    About the RoleAmentum is seeking a highly skilled Subcontract Administrator III to join our team. As a key member of our procurement and subcontracting team, you will be responsible for managing all phases of subcontract administration, from acquisition planning to closeout.Key ResponsibilitiesCoordinate and develop subcontract documentation, including...

  • Procurement Manager for Plastic Films

    1 week ago

    Topeka, Kansas, United States Taylor Staffing Full time

    Job DescriptionTaylor Staffing is in search of a skilled Supply Chain and Procurement Manager for a leading manufacturer in the plastic films sector. The successful candidate will oversee supply chain operations across various company locations throughout the United States.RELOCATION ASSISTANCE AVAILABLEExperience in plastic films or packaging manufacturing...

  • Coordinator for Academic Administration

    2 weeks ago

    Topeka, Kansas, United States Washburn University Full time

    Position Overview: Washburn University is looking for a dedicated Academic Affairs Coordinator to enhance our team. This role will report directly to the Provost/Vice President for Academic Affairs, providing vital administrative assistance to facilitate effective leadership within the Academic Affairs sector. Core Responsibilities: Act as the main point...

  • Administrative Coordinator

    1 week ago

    Topeka, Kansas, United States VitalCore Health Strategies Full time

    Job SummaryVitalCore Health Strategies is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic legal team. As a key member of our team, you will provide comprehensive administrative support to our Legal Department, ensuring the smooth operation of the department and contributing to its overall success.Key...

  • Legal Administrative Coordinator

    3 days ago

    Topeka, Kansas, United States Butler & Associates, P.A. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Butler & Associates, P.A. as a Court Communications Manager. This is a full-time position responsible for managing court communications, preparing and processing reports, and performing other administrative duties.Key ResponsibilitiesManage...

  • Experienced Administrative Coordinator

    1 week ago

    Topeka, Kansas, United States State of Kansas Full time

    About the Organization:Join the State of Kansas, a distinguished entity dedicated to delivering outstanding services across various domains. Become part of a committed team that prioritizes professionalism and ethical standards.Employee Benefits: Comprehensive health, mental health, dental, vision, and additional insurance options Paid Sick and Vacation...

  • Associate Director of Career Development

    6 days ago

    Topeka, Kansas, United States State of Kansas Full time

    Employment Benefits:Comprehensive medical, mental, dental, vision, and additional coverageSick & Vacation leaveWork-Life Balance programs: parental leave, military leave, jury leave, funeral leavePaid State HolidaysFitness Centers in select locationsEmployee discounts with the State of KansasRetirement and deferred compensation programsTuition waiver...

  • Academic Affairs Administrator

    2 weeks ago

    Topeka, Kansas, United States Washburn University Full time

    Position Overview: Washburn University is in search of an Academic Affairs Administrator to become a vital part of our team. This role will report directly to the Provost/Vice President for Academic Affairs, providing crucial administrative assistance to facilitate effective leadership within the Academic Affairs division. Primary Responsibilities: Act as...

  • Fiscal Services Coordinator

    2 weeks ago

    Topeka, Kansas, United States VETERANS HEALTH ADMINISTRATION Full time

    Overview The Veterans Health Administration is dedicated to fostering a diverse and inclusive workplace. We aim to cultivate an environment that encourages professional development and collaboration. Our commitment is to create a welcoming atmosphere where we appreciate our unique differences and work together to achieve the shared objective of delivering...

  • Administrative Support Specialist

    6 days ago

    Topeka, Kansas, United States State of Kansas Full time

    Job Summary:This position provides administrative support to the Staff Development team and the Topeka Correctional Facility Training Center within the State of Kansas.Key Responsibilities:Maintains accurate and up-to-date training files for all staff and contract staff trained at the facility.Coordinates the Training Center schedule and ensures timely...

  • Lead Project Coordinator

    2 weeks ago

    Topeka, Kansas, United States Kansas Action for Children Full time

    Position Overview:As a Lead Project Coordinator at Kansas Action for Children, you will play a pivotal role in steering various initiatives within the organization. This position is designed for individuals who are eager to contribute to a progressive leader in child advocacy and support services.Key Responsibilities:- Drive a positive organizational culture...

  • Administrative Assistant to the Provost

    1 week ago

    Topeka, Kansas, United States Washburn University Full time

    Position Overview: Washburn University is in search of an Academic Affairs Support Specialist to become a vital part of our administrative team. This role will report directly to the Provost/Vice President for Academic Affairs, providing crucial support to facilitate the efficient management of Academic Affairs. Core Responsibilities: Act as the main point...

  • Fiscal Coordinator

    4 days ago

    Topeka, Kansas, United States State of Kansas Full time

    Job SummaryWe are seeking a highly skilled Fiscal Coordinator to join our team at the State of Kansas. As a key member of our financial management team, you will be responsible for analyzing funding data and grants, monitoring and presenting budgets, and providing financial guidance and technical support to program staff.Key ResponsibilitiesAgreement...

  • Project Coordination Specialist

    2 weeks ago

    Topeka, Kansas, United States Kansas Action for Children Full time

    Position Overview:As a Project Coordination Specialist at Kansas Action for Children, you will play a pivotal role in ensuring the smooth operation of our project management processes. We are seeking a detail-oriented individual who excels in organization and communication.About Us:Kansas Action for Children is committed to advocating for the well-being of...

  • Court Education Conference and Event Coordinator

    6 days ago

    Topeka, Kansas, United States Kansas Judicial Branch Full time

    **Job Summary**The Kansas Judicial Branch is seeking a highly organized and detail-oriented individual to serve as a Court Education Conference and Event Coordinator. This role will assist the director of education with planning and coordinating training, conferences, and special events for state and municipal judges, court employees, and other...

  • Conference and Event Coordinator for Judicial Education

    6 days ago

    Topeka, Kansas, United States Kansas Judicial Branch Full time

    **Job Summary**The Kansas Judicial Branch is seeking a highly organized and detail-oriented individual to serve as a Conference and Event Coordinator for Judicial Education. This role will assist the director of education with planning and coordinating all aspects of training, conferences, and special events for state and municipal judges, court employees,...