Administrative Assistant Office Coordinator

2 days ago


Memphis, Tennessee, United States Turner Construction Full time
Job Title: Administrative Assistant Office Coordinator

About the Role:
The Turner Construction team is seeking an experienced Administrative Assistant to provide administrative support to our office departments and business units. This role requires a high degree of detail, accuracy, and organizational skills, as well as excellent communication and interpersonal skills.

Responsibilities:
  • Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
  • Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery.
  • Daily management of department head/manager's calendar, meeting schedule, and contacts.
  • Edit and assemble documents and reports for department head/manager.
  • Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
  • Create and maintain organizational and seating charts for office.
  • Understand contract and bonding process and escalation procedures.
  • Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
  • Maintain knowledge of business unit/headquarters' historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
  • Arrange travel reservations, business accommodations, prepare itineraries and agendas.
  • Process department head/manager's expense reports.
  • Maintain organized filing systems and coordinate document retrieval schedules.

Requirements:
  • High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required.
  • College degree and/or relevant administrative skills certification, a plus.
  • Construction or other service industry experience, a plus.
  • High degree of detail, accuracy, and organizational skills.
  • Maintain confidential information.
  • Work independently with some oversight and as part of team.
  • Approachable, proactive, positive, and professional attitude.
  • Professional verbal communication and written business communication skills.
  • Able to conduct research and effectively proofread.
  • Exhibit active listening skills and follow through on commitments.
  • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
  • Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment.

Estimated Salary:$55,000 - $65,000 per year.

What We Offer:
  • A dynamic work environment with opportunities for growth and development.
  • A competitive salary and benefits package.
  • The chance to work with a leading construction company.

How to Apply:Please submit your resume and cover letter to apply for this exciting opportunity.

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