Administrative Assistant

21 hours ago

Memphis, Tennessee, United States Turner Construction Full time
Job Overview

Turner Construction seeks a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to office departments and/or business units, performing daily tasks and providing exceptional customer service.

Key Responsibilities
  • Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
  • Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery.
  • Daily management of department head/manager's calendar, meeting schedule, and contacts.
  • Edit and assemble documents and reports for department head/manager.
  • Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
  • Create and maintain organizational and seating charts for office.
  • Understand contract and bonding process and escalation procedures.
  • Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
  • Maintain knowledge of business unit/headquarters' historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
  • Arrange travel reservations, business accommodations, prepare itineraries and agendas.
  • Process department head/manager's expense reports.
  • Maintain organized filing systems and coordinate document retrieval schedules.
  • Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.
  • Order supplies to support office needs.
  • Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
  • Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
  • Assist with special projects and coordinate events.
Qualifications
  • High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required.
  • College degree and/or relevant administrative skills certification, a plus.
  • Construction or other service industry experience, a plus.
  • High degree of detail, accuracy, and organizational skills.
  • Maintain confidential information.
  • Work independently with some oversight and as part of team.
  • Approachable, proactive, positive, and professional attitude.
  • Professional verbal communication and written business communication skills.
  • Able to conduct research and effectively proofread.
  • Exhibit active listening skills and follow through on commitments.
  • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
  • Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment.
  • Commissioned Notary Public, a plus.
Compensation

The estimated salary for this position is $55,000 - $65,000 per year, depending on experience and qualifications. Benefits include health insurance, retirement plan, and paid time off.

Work Environment

As an Administrative Assistant at Turner Construction, you will work in a dynamic office environment, interacting with colleagues and clients daily. The physical demands of this role include sitting for extended periods, using a computer, and occasional travel.

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