Administrative Coordinator

5 days ago

Baton Rouge, Louisiana, United States Baton Rouge Area Foundation Full time
About the Baton Rouge Area Foundation

We are a community-driven organization dedicated to enhancing the quality of life in our region. Our team is passionate about creating positive change and empowering individuals to make a difference.

Job Description

The Administrative Coordinator will play a vital role in supporting the Enterprise Operations team with administrative functions, including communication, document management, and grant application evaluation. This position requires strong organizational skills, attention to detail, and excellent communication abilities.

Core Responsibilities:
  • Assist the Enterprise Operations team with implementing processes related to scholarship, competitive grantmaking, and employee relief funds.
  • Maintain a calendar of grant application and notification deadlines.
  • Provide information and assistance to applicants concerning grant availability and associated policies and procedures.
  • Correspond with applicants to correct application errors/omissions, respond to questions, and investigate questionable applications.
  • Prepare all applications and application packets for consideration.
  • Ensure all documentation for each application is complete.
  • Recommend awards based on fund criteria and available resources.
  • Notify applicants of approval or denial of grant funding.
  • Track all applicants' interim and final reports, as needed.
  • Maintain appropriate records.
  • Respond to incoming inquiries for the enterprise operations team via phone.
  • Assist in managing daily administrative tasks to support the operations of the enterprise.
  • Maintain and organize operational files, documents, and records.
  • Assist in preparing operational reports and presentations for internal and external stakeholders.
  • Collaborate with team members to ensure seamless communication and coordination within the operations department and with internal and external customers.
  • Assist with special projects and initiatives to improve operational efficiency and effectiveness.
  • Coordinate and schedule meetings and appointments for the Enterprise Operations team.
  • Other tasks as assigned by the Director of Enterprise Operations.
Required Competencies and Characteristics:
  • High school diploma or equivalent required.
  • Ability to exercise strong discretion.
  • Ability to maintain confidentiality with sensitive files and conversations.
  • Excellent organizational and time management skills.
  • Focused attention to detail and accuracy.
  • Proficiency in the MS Office Suite (Word, Excel, PowerPoint).
  • Experience with a CRM or application-based software, preferred.
  • Excellent written and verbal communication skills.
  • Strong customer service orientation.
  • Ability to work independently as well as part of a team.
  • Knowledge of operational excellence principles is a plus.
  • Passion for nonprofit work and commitment to the organization's mission.
  • Ability to stay composed under pressure.

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