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Laboratory Administrative Coordinator

2 months ago

Baton Rouge, Louisiana, United States EMSL Analytical, Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Laboratory Administrative Assistant to join our team at EMSL Analytical, Inc. This role will provide administrative support to our laboratory operations, ensuring the smooth flow of samples, reports, and client communication.

Responsibilities
  • Receive and process environmental samples, entering Chain of Custody into our Laboratory Information Management System (LIMS)
  • Manage shipping and handling of items received from clients, ensuring timely and accurate delivery
  • Prepare and mail reports and invoices to clients, maintaining accurate records
  • Distribute samples to analysts, verifying sample integrity and packaging
  • Review and verify paperwork for all incoming samples, ensuring completeness and correctness
  • Assist with generating analytical reports, entering data into our computer system, and producing final client-ready reports
  • Ensure timely reporting of results to clients, meeting deadlines and maintaining excellent communication
  • Perform clerical duties, including answering phones, filing, faxing, and scanning as needed
Requirements
  • High School Degree or equivalent required
  • Two to three years of office, customer service, or call center experience necessary
  • Science background desirable, with laboratory experience or education
  • Excellent computer skills, proficiency in MS Office, especially Excel, and typing
  • Strong communication skills, with ability to interact professionally with clients
  • Ability to work in a fast-paced environment, prioritizing tasks and managing multiple responsibilities
  • Organized and detail-oriented, with ability to stand and sit for varying lengths of time