Executive Administrative Coordinator

2 days ago

Baton Rouge, Louisiana, United States Partners Southeast Full time
Job Overview

Partners Southeast is seeking a highly organized and detail-oriented Executive Administrative Coordinator to join our development team. As a key member of our team, you will provide administrative support on development projects, prepare materials for meetings, and coordinate workflows.

Key Responsibilities
  • Assist in all aspects of real estate development activities from predevelopment to project closeout.
  • Provide administrative support on development projects, including preparing materials for meetings and coordination of workflows.
  • Communicate regularly with team members about goals and tasks.
  • Prepare a variety of correspondence, reports, spreadsheets, and other print materials.
  • Manage and monitor executive calendars, appointments, and meetings.
  • Coordinate all aspects for monthly board meetings.
  • Schedule and arrange internal and external meetings as requested.
  • Arrange all phases of travel, including monitoring travel delays and changes.
  • Responsible for all expense reporting, including receipt collection, preparation, and submission of expense reports, credit card reconciliations.
  • Document management for the Executive office.
  • Identify grants and RFP/RFQ opportunities, spearhead written responses, and submissions.
  • Interpret, land use, zoning, and entitlement laws.
  • Deliver and pick-up various materials.
  • Process annual membership dues/invoices.
  • Engage with community residents and clients with a professional and supportive demeanor.
  • Review legal documentation and operating agreements.
  • Maintain various Excel spreadsheets for tracking purposes.
  • Communicate regularly with team members about goals and tasks.
Requirements
  • An independent thinker, driven, reliable, and highly organized individual.
  • Detail-oriented individual who wants to be an integral part of a growing and highly efficient team, with the energy and passion to contribute daily.
  • Problem solver that is eager to learn and increase skills.
  • Enjoys challenging and/or difficult tasks.
  • Professional communication and appearance.
  • Extremely punctual and dependable.
  • Proficiency in Microsoft Office.
  • Enjoys helping people find solutions.
  • Ability to manage multiple tasks efficiently and effectively while meeting tight deadlines.
  • Self-starter with excellent anticipation and prioritization skills.
  • Demonstrated ability to exercise sound judgment, act independently, and be resourceful.
  • Demonstrated personal excellence and strong work ethic.
  • Outstanding problem-solving and organizational skills.
  • Ability to handle urgent priorities quickly and confidently.
Compensation and Benefits

A competitive salary is offered, commensurate with experience, along with a comprehensive benefits package.

Partners Southeast and the EBRPHA are equal opportunity employers committed to creating a diverse workforce. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty, or status as a covered veteran, or any other protected classification under applicable federal, state, and local laws.

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