Senior Administrative Coordinator

1 week ago


Baton Rouge, Louisiana, United States Partners Southeast Full time
Job Overview

The Executive Office Assistant plays a crucial role within a dynamic development team, requiring both collaborative and independent work capabilities.

Key Responsibilities:

Responsibilities include, but are not limited to:

  • Support all phases of real estate development projects from initial planning through to completion.
  • Provide comprehensive administrative assistance on development initiatives, including the preparation of meeting materials and workflow coordination.
  • Maintain regular communication with team members regarding objectives and assignments.
  • Draft a variety of documents, reports, spreadsheets, and other printed materials.
  • Oversee and manage executive schedules, appointments, and meetings.
  • Coordinate logistics for monthly board meetings.
  • Arrange and schedule both internal and external meetings as required.
  • Organize all travel arrangements, including monitoring for any delays or changes.
  • Handle all aspects of expense reporting, including receipt collection and submission of reports.
  • Manage documentation for the Executive office.
  • Identify grant opportunities and lead the preparation of written responses and submissions.
  • Interpret land use, zoning, and entitlement regulations.
  • Facilitate the delivery and collection of various materials.
  • Process annual membership dues and invoices.
  • Engage with community members and clients in a professional and supportive manner.
  • Review legal documents and operating agreements.
  • Maintain various Excel spreadsheets for tracking purposes.
  • Communicate regularly with team members about objectives and tasks.
  • Perform additional duties as assigned.
Qualifications:

The ideal candidate possesses:

  • Strong independent thinking, reliability, and organizational skills.
  • A detail-oriented mindset with a desire to contribute to a growing and efficient team.
  • A proactive approach to problem-solving and a willingness to learn.
  • A positive attitude towards challenging tasks.
  • Professional communication skills and appearance.
  • Exceptional punctuality and dependability.
  • Proficiency in Microsoft Office Suite.
  • A passion for assisting others in finding solutions.
  • The ability to manage multiple priorities effectively while adhering to tight deadlines.
  • Self-motivation with excellent anticipation and prioritization abilities.
  • Demonstrated sound judgment, independence, and resourcefulness.
  • A strong work ethic and commitment to personal excellence.
  • Outstanding organizational and problem-solving skills.
  • The capability to address urgent priorities swiftly and confidently.
Compensation and Benefits:

A competitive salary is offered, commensurate with experience, along with a comprehensive benefits package.

Partners Southeast is an equal opportunity employer committed to fostering a diverse workforce. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty, or status as a covered veteran, or any other protected classification under applicable laws.



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